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Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

#2122-37 Public Auction of Real Estate: 809 South Glover Avenue, Urbana, IL

Date: 
January 10, 2022 - 8:30am to January 24, 2022 - 5:00pm

Notice of Public Sale of Real Property

The City of Urbana is selling the following real estate at auction: 809 South Glover Avenue, Urbana, Illinois. Details regarding this property and opportunity to bid are provided at https://www.publicsurplus.com/sms/urbana,il/list/current?orgid=515262.  Bids must be received through https://www.publicsurplus.com no later than 5:00 p.m. Central Time on Monday, January 24, 2022.

Property Address:  809 South Glover Avenue, Urbana, Illinois 61802 
Property Identification No: 92-21-16-181-007

#2122-36 Invitation to Bid – Well Installation

Date: 
January 7, 2022 - 8:30am to January 24, 2022 - 12:00pm

The City of Urbana is requesting bids for installation and pump testing of one 100-125 foot deep monitoring well with casing, screen, and related appurtenances.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802 or through the City of Urbana website found at www.urbanaillinois.us/bids-rfps.

Sealed bids must be received at the Public Works Department, 706  Glover Avenue, Urbana, Illinois by no later than 12:00 p.m. Noon Central Time on January 24, 2022.

#2122-27 Invitation to Bid – Concrete Bin Construction

Date: 
January 6, 2022 - 8:00am to January 21, 2022 - 12:00pm

The City of Urbana is requesting bids for construction of a materials bin with a concrete slab and bin block walls.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802 or through the City of Urbana website found at www.urbanaillinois.us/bids-rfps.

Sealed bids must be received at the Public Works Department, 706  Glover Avenue, Urbana, Illinois by no later than 12:00 p.m. Noon Central Time on January 21, 2021.

Bid documents posted below.

RFP-2122-34 Geothermal Urbana-Champaign Professional Services

Date: 
January 3, 2022 - 9:00am to January 21, 2022 - 12:00pm

#2122-34 Request For Qualifications for Geothermal Urbana-Champaign Professional Services
The City of Urbana (City) is seeking qualified contractors to submit proposals for the design, procurement, and installation of new residential and commercial geothermal systems at bulk prices lower than the prevailing single system market rate for new construction and existing building geothermal heat pump systems for the Geothermal Urbana-Champaign program.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802 or through the City of Urbana website found at www.urbanaillinois.us/bids-rfps.

Emailed submissions must be received by no later than 12:00 p.m. Noon Central Time on January 21, 2022.

Bid documents are posted below.

Request for Proposals: Employee Assistance Program (“EAP”) services (# 2122-35)

Date: 
December 23, 2021 - 8:30am to January 28, 2022 - 5:00pm

The City of Urbana is seeking proposals from qualified firms for Employee Assistance Program ("EAP") Services. The City's EAP program is intended to help employees and their household members deal with personal problems such as alcoholism/substance abuse, family difficulties, stress, monetary/financial problems, legal troubles, family violence and other personal difficulties that might adversely impact their work performance, health and well-being.

Interested firms must register to receive the RFP by January 28, 2022. Registration is required so that we can send addenda to you should the RFP change. please register using the contact form here: Request for Proposals: Employee Assistance Program (“EAP”) services (# 2122-35) Contact Form | City of Urbana (urbanaillinois.us)