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Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

Request for Proposal: Grant writing services for SAFER Grant (#2021-13)

Date: 
January 15, 2021 - 9:38am to January 22, 2021 - 5:00pm

The Urbana Fire Department is seeking Grant writing services for the SAFER Grant.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 1/22/2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Electronic or Printed

Invitation to Bid: Philo Rd. and Boneyard Crossing Maintenance (#2021-11)

Sealed bids will be received at the Urbana Public Works Department for Solicitation #2021-11, Philo Rd. and Boneyard Crossing Maintenance

The City of Urbana, Illinois seeks bids from qualified contractors to provide all supervision, labor, tools and equipment, which will include watering, weeding, fertilizing, mulching, graffiti removal and maintaining landscape areas within the publicright-of-ways along Philo Road from Colorado Avenue to Florida Avenue and Boneyard Crossing from Griggs Street to Broadway Avenue. The successful respondent shall provide the necessary equipment and personnel to perform the services in a professional manner consistent with customs and practices in the industry.

If you haven't already done so, please register below to receive bid documents and specifications.

Philo Rd & Boneyard Creek Maintenance Contact Form

Bids will be received through 1:30 PM, Thursday January 28, 2021, and at said time, the bids shall be opened and read publicly.

CLOSED- Request for Email Quote: Grants Management Software Solution

The Urbana Grants Management Division is seeking email quotes for the following;

Grants Management software to manage Federal, State, and local grants. Desired programming includes the following:

Cloud Based software that meets approval of the Information Technology Department.

Grant Management to include accepting, reviewing, and scoring grant applications.

Ability to process draw requests from vendors and applicants.

Provide accomplishment reports and data to be migrated to HUD’s Integrated Disbursement Information System (IDIS).

Case Management to allow applicants to enter and upload supporting documentation, track household demographic information, and conduct file audit reviews.

Manage Construction and Rehabilitation projects including ability to input onsite property inspection, generate work write-ups and bid documentations, and process draw requests from contractors.

Administer Public Service and Public Facility projects such as online application for grantees, ability to upload supporting documentation, and scoring based on City priorities.

CLOSED - Invitation to Bid: Miscellaneous Repair Contract (#2021-09)

Date: 
December 7, 2020 - 12:45pm to December 22, 2020 - 1:55pm

Sealed bids will be received at the Urbana Public Works Department for Solicitation #2021-09 Miscellaneous Repair Contract.

The City of Urbana, Illinois seeks bids for the 2021-2022 Misecllaneous Repair Contract (City Section 20-00630-00-Sr) including: scheduled and anticipated work consisting of the rehabilitation of storm and sanitary sewers (point repairs), concrete street and sidewalk pavement repairs, and other incidental work.

As required by the Illinois Prevailing Wage Act, the general prevailing rate of wages in the locality for each craft or type of worker or mechanic needed to execute the contract or perform such work, also the general prevailing rate for legal holiday and overtime work, as ascertained by the City of Urbana, shall be paid for each craft or type of worker needed to execute the contract or to perform such work.

Please register below to receive bid documents and specifications, and any subsequent addenda.

Miscellaneous Repair Contract Bid Contact Form

CLOSED - Request for Proposal: Email Archiving Solution (#2021-10)

Date: 
December 23, 2020 - 5:00pm

Requesting Department: Executive Department, City of Urbana
Contact Person: Sanford Hess, IT Director
Address: 400 S. Vine St. | Urbana, IL 61801
Telephone No.: (217) 384-2354
E-Mail Address: sfhess@urbanaillinois.us

A Request for Proposal for an email archiving solution to archive up to 500 mailboxes that are currently in Exchange and in Person Storage Table (PST) files. It is desired (but not required) that the solution also archive social media posts on the City of Urbana, Illinois’ Facebook, Instagram, LinkedIn, and Twitter accounts.

The Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 12/23/2020
Time: 5 :00 P.M. Central Time
Allowable Means for Transmitting Proposals: Electronic or Printed