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Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

CLOSED - Request for Proposal: Cardiac Monitor/Defibrillators (#2021-18)

Date: 
March 17, 2021 - 5:00pm

CLOSED

The Urbana Fire Department seeks proposals for a minimum of four (4) 12 Lead Cardiac Monitors/Defibrillators, one (1) Automatic External Defibrillator, and one (1) Rhythm Training Simulator to be used with the proposed cardiac monitors. As part of this request, each Proposer shall be required to schedule a demonstration of their product over a consecutive three (3) day demonstration period. Their product will be evaluated by Urbana Fire Department personnel. The proposal shall include fully descriptive literature, line itemized pricing, and information on the products proposed, including but not limited to warranty, technical support, biomedical service plans and pricing, multi-unit purchasing plans, service location, and loaner programs.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: March 17, 2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Hard Copy or Electronic Submission

CLOSED - Invitation to Bid: Tree Purchase For The City of Urbana (#2021-17)

Date: 
March 18, 2021 - 2:00pm

CLOSED

The City of Urbana, Public Works Department, is seeking bids for the purchase of trees that are between 1.25”-1.5” caliper for its spring 2021 planting program. Unit cost shall not be the sole determination of contract award. Preference maybe given to vendors who can provide 1.5” caliper trees. The City of Urbana shall have final determination on whichever serves the best interest of the city. There are certain number of trees requested (noted Exhibit E) as balled/burlaped or fabric bag grown and remaining trees may be balled/burlaped, bareroot, air root container or in ground fabric bag stock.

Please register below to receive the bid documents and specifications, and any subsequent addenda.

Tree Purchase For The City of Urbana Contact Form

Sealed bids will be received at Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL 61802 through 2:00 P.M. CST, Thursday, March 18, 2021 and at said time, the bids shall be opened and read publicly.

The City reserves the right to reject any and all bids and to waive irregularities

 

CLOSED - Invitation to Bid: Rain Barrel and Compost Sale (Solicitation 2021-16)

Date: 
April 9, 2021 - 2:00pm

CLOSED

The City of Urbana is seeking bids from qualified vendors to provide one day sale of rain barrels and compost bins.

Requesting Department: Public Works
Contact Person: Scott R Tess
Address: 706 S Glover Ave., Urbana, IL 61802
Phone: 217-384-2381
E-mail address: srtess@urbanaillinois.us

Sealed bids will be received at the above address up to 2 p.m. Central Time on April 9, 2021, at said time the bids shall be opened and read publicly.

Register below to receive the bid documents and specifications, and any subsequent addenda.

Rain Barrel and Compost Bin Sale Vendor Registration Form

CLOSED - Invitation to Bid - Solicitation #2021-14 Helmets, Masks and Carriers for Police Department

Date: 
January 22, 2021 - 1:45pm to February 4, 2021 - 2:00pm

Replacement of the current inventory of twelve (12) police riot helmets, three (3) police ballistic helmets, twelve (12) gas masks and carriers (15) for all.  

Bids Due:  2:00 p.m. February 4, 2021

Contact Person:  Lt. Jason Norton, 217-384-2358, nortonjd@urbanaillinois.us

Complete Invitation to Bid attached.  

CLOSED - Request for Quotes: Postcard Mailing to Residents (#2021-15)

Date: 
January 21, 2021 - 1:00pm to February 5, 2021 - 5:00pm

CLOSED

Request for Quotes Comprehensive Plan Postcards, January 21, 2021

Quotes for the following item(s) or service are sought:

A 6" X 8.5" post card mailing to all City of Urbana residents using camera ready artwork provided by the City of Urbana and including postage.

Requesting Department:Executive

Attention: Andrea Ruedi, 706 South Glover Avenue, Urbana, IL 61802, 217-402-3678

The original plus one (1) copy of your proposal(s) MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

PROPOSAL DUE DATE: February 5, 2021
PROPOSAL DUE TIME: 5:00 p.m. PREVAILING TIME