Notices & Alerts

Request for Proposals: Community Safety Review (Solicitation# 2223-05)

The City of Urbana is seeking proposals from qualified firms to provide a detailed review of the methods for providing services related to community safety. The intent is to reconsider the traditional roles of public safety departments (specifically, police and fire) as well as other departments, as appropriate. The goal is to promote community safety and well-being in ways that minimize harm related to race, poverty, and other social factors.


The selected firm will have the qualifications and staff resources necessary to perform an analysis of existing conditions, research alternative models, prepare a cost analysis, and develop a transition plan. The successful firm will provide services for the City of Urbana as outlined under Scope of Services in the attached RFP document. The City is looking for a team that has expertise in both traditional public safety reviews as well as an innovative approaches to assist the City in developing locally-tailored recommendations gives operational needs, financial constraints, and multi-jurisdictional collaboration.


Request for Proposal: Bond Counsel (#2223-04)

August 4, 2022 - 11:30am to August 26, 2022 - 5:00pm

The City of Urbana, Illinois is seeking proposals form qualified firms to serve as bond counsel for the City for a period of five (5) years. The City plans to issue debt late in calendar year 2022, and again in calendar year 2023 for a total of approximately $17.5 million. Each issuance will be $10 million or less and will be a private placement with a local bank. Each will be a general obligation, secured by the full faith and credit of the City of Urbana and will be bank qualified. The City may also require additional services of the selected bond counsel over the next five years.

Venders must register to receive the RFP. Please register using the contact form:

Invitation to Bid: Philo Road and Boneyard Crossing Landscape Maintenance (Solicitation #2223-02)

Sealed BIDS will be received until 2:00 P.M. prevailing time on August 1 2022 and opened and read aloud publicly at 2:05 P.M. prevailing time on August 1, 2022 at the office of the City Arborist, 706 South Glover, Urbana, Illinois, 61802 for the PHILO ROAD AND BONEYARD CROSSING LANDSCAPE MAINTENANCE CONTRACTS. No further questions will be addressed following 4:00 P.M. July 22, 2022.

These contracts will include watering, weeding, fertilizing, mulching, graffiti removal and maintaining landscape areas within the public right-of-ways along Philo Road from Colorado Avenue to Florida Avenue and Boneyard Crossing from Griggs Street to Broadway Avenue.

Register online at the City of Urbana website: to receive bid documents and specifications.


CLOSED-Custodial Contract Services for City Facilities (Solicitation 2122-53)

May 11, 2022 - 8:00am to June 2, 2022 - 2:00pm

The City of Urbana will receive bids for Custodial Services for the City Facilities. 

Pre-Bid meeting will be held on Tuesday, May 17, 2022 at 1:00pm (CST) at the Urbana City Building, Second Floor Executive Conference Room.

Attendance is strongly encouraged as no additional sites visits will be permitted.

Bids will be accepted thru Tuesday, June 2, 2022 by 2:00pm central time. 



CLOSED-Requesting proposals for the remediation of mold in the Tepper Building

May 3, 2022 - 5:00pm to June 10, 2022 - 2:00pm

The Urbana Free Library is requesting proposals for the remediation of mold in the Tepper Building at 209 Elm Street, Urbana, Illinois 61801.

Sealed proposals will be due to The Urbana Free Library on June 10, 2022, at 2:00 PM. Allowable means for transmitting proposals: hardcopy.

There will be a proposal meeting on May 17, 2022, beginning at 9:00 a.m. and a site inspection directly after the pre-bid meeting. Location for above: Tepper Building 207 Elm St., Urbana, Illinois 61801, west of the Urbana Free Library.

The bid documents may be examined and copies obtained, Monday-Friday, 9:00 AM-5:00 PM, at the Circulation Desk of The Urbana Free Library, 210 West Green Street, Urbana, Illinois 61801 or online at:

Bidders must comply with the City of Urbana’s EEO Contract Compliance Program. Contact the City of Urbana Human Relations Division at 400 South Vine St, Urbana, Illinois 61802 (217) 384-2466.

CLOSED-Windsor Road Resurfacing Project, Section 21-00637-00-RS (Solicitation #2122-51)

May 13, 2022 - 2:00pm

Invitation to Bid:  Windsor Road Resurfacing Project, Section 21-00637-00-RS (Solicitation #2122-51)

Sealed BIDS for the construction of Windsor Road (Section 21-00637-00-RS) including: hot-mix asphalt surface removal and replacement, new aggregate wedge shoulders, detector loop replacement that will be received by the City of Urbana at the Public Works Department, 706 South Glover, Urbana, Illinois 61802 until 2:00 PM prevailing time on Friday, May 13, 2022 and publicly opened and read aloud at said office.


The plans and proposals are each a call for bids containing all requirements governing the letting and performance of the particular contract including but not limited to any applicable requirements for the payment of prevailing rates of wages for labor as required by law. Any questions regarding individual plans and proposals should be directed to the City of Urbana Public Works Department.  Email or call 217-384-2342.

Invitation to Bid: Urbana City Building Wayfinding Renovation (Solicitation #2122-52)

April 26, 2022 - 8:00am to May 19, 2022 - 2:00pm

The City of Urbana, Illinois will be accepting sealed bids for Urbana City Building Wayfinding Renovations at 400 South Vine Street, Urbana Illinois.

Bids will be received at the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, for: Urbana City Building Wayfinding Renovation 400 South Vine Street, Urbana Illinois.

This project will be constructed under a single lump sum general contract. A complete set of documents will be available from Eastern Engineering Supply, 404 E. University Ave., Champaign, IL. 61820,, 217.359.3261.

Refundable Plan Deposit: $75 for each set of bid documents. Two (2) sets maximum, Additional sets may be purchased without refund. For Electronic sets of bid docs, contact Eastern Engineering.

CLOSED - Invitation to Bid: Turf Care for the City of Urbana (Solicitation #2122-47)

March 29, 2022 - 1:30pm


At 1:30 p.m., Tuesday, March 29, 2022, the City of Urbana will open bids for turf care of specified City of Urbana rights of way and facility lawn areas. The turf care contract will be from April 2022 through December 2023.

Interested bidders are invited to complete the contact form below to obtain a set of bid documents.

Turf Care Contact Form

It is expected that this work will consist of caring for an estimated 10+ acres of lawn area. Illustrations of these areas and their location are included with the bid document.

The Contractor will not be required to pay prevailing wages, but will need to certify that they comply with the City of Urbana’s requirements for non-discrimination and maintenance of a drug-free workplace plus will be required to provide a certificate of insurance as described in the Specifications. In addition, the City may require any bidder to provide a list of references and clients served over the past five years and reserves the right reject bids based on the information received from references.

CLOSED -Request for Proposals: De-Escalation Training for the Police and the Community (Solicitation #2122-46)



The City of Urbana is seeking proposals from qualified firms to provide de-escalation training for all sworn police officers in the City of Urbana. This training will be supplemental to the standard training that all Urbana police officers recieve at the University of Illinois Police Training Institute. The intent is to continue to reinforce de-escalation as a foundational approach to police/community interaction in the City of Urbana.


The selected respondent team will have the qualifications and staff resources necessary to develop and deliver a curriculum that will reinforce existing skills and develop new approaches to de-escalation for members of law enforcement. The cirriculum should also include a module for community members that explains the type of training recieved by the law enforcement community related to de-escalation, the roles and responsiblities of the parties involved in a given interaction, and the limitations of de-escalation techniques.





Lt. Zachery Mikalik

Police Department

City of Urbana

(217) 384-2320

Sidewalk Snow & Ice Removal Requirement in Effect

February 18, 2022 - 11:00am to February 19, 2022 - 11:00am


At 11:00 a.m., Friday, February 18, 2022, the Urbana Public Works Director will declare the sidewalk snow and ice removal requirement in effect for the Downtown, University, and South Philo Road snow removal districts. 

Due to the winter storm, ice and/or two inches or more of snow has accumulated on sidewalks. In order to make sidewalks safe for pedestrians, City ordinance requires that public sidewalks, within the defined districts, be cleared by adjacent property owners within 24 hours after the Public Works Director’s declaration. Sidewalks need to be cleared by 11:00 a.m., Saturday, February 19, 2022. Public sidewalks within these districts, which are not in compliance, could be cleared by the City at the expense of the adjacent property owner, with additional fines and administrative fees applied.