Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Parklet Decking System Request for Proposals - CLOSED

May 5, 2014 - 2:00pm


The City of Urbana is seeking cost proposals for materials to construct two (2) Parklet Decking Systems, similar to the Bison Pop-Up Parks Decking System.

Proposals will be accepted at the Public Works Department, 706 S. Glover Avenue, Monday through Friday, 8:00 a.m. to 5:00 p.m. Bids will be accepted up to and no later than 2:00 p.m. May 5, 2014 and at said time shall be opened and read publicly.

Invitation to Bid for Nuisance Vegetation Abatement

April 25, 2014 - 2:00pm

Bids will be received at the Office of the Director of Public Works, City of Urbana, Illinois for: Nuisance Vegetation Abatement (BID #1314-18)

The required Bid specifications and Pricing Worksheet may be obtained from Urbana Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802 or in the file attachment listed below.

Proposals will be received until 2:00 p.m. prevailing time on Friday, April 25, 2014.

Questions concerning this Bid should be directed to Mr. Jason Arrasmith, Environmental Control Officer, at (217) 384-2416.

The City reserves the right to reject any and all proposals and to waive irregularities or technicalities.

CLOSED - RFQ for Commercial Real Estate Marketing of the 200 Block of S Vine St

Qualifications Due: May 5th, 2014

The City of Urbana, Illinois is requesting Qualifications for Commercial Real Estate Marketing Services to represent the 200 Block of South Vine Street located in Downtown Urbana to prospective developers and tenants. This full city block on the edge of Downtown Urbana represents an excellent opportunity for a new construction project on a 1.7 acre site.

Click on the following link to see the fully detailed RFQ:  RFQ for Real Estate Marketing of 200 Block of S Vine St

Request for Proposals for Professional Audit Services - CLOSED

April 2, 2014 - 4:00pm


The City of Urbana Illinois will receive sealed proposals from qualified firms of certified public accountants to audit its financial statements for the fiscal years ending June 30, 2014, 2015, 2016, 2017 and 2018.

PROPOSAL DUE DATE: Proposals will be accepted by the Finance Department until 4:00 pm, local time, on April 2, 2014. All proposals must be received in a sealed envelope with original signatures. No faxed or electronically submitted proposals will be accepted. All proposals received after the date and time shown above will not be considered and will be returned to the Respondent unopened. RFP 2014-FIN-01 is available below, or for pick up at the City of Urbana Finance Department, 400 South Vine Street, Urbana, IL 61801.

The City of Urbana reserves the right to reject any and all proposals, waive or not waive any technicalities in the proposals, and accept any proposal it deems most favorable to the City.

Invitation to Bid: Protective Clothing for Firefighting

September 18, 2013 - 2:00pm


Sealed bids will be received by the City of Urbana until 2:00 p.m., local time, on September 18, 2013, in the Office of the Fire Chief, 400 South Vine Street, Urbana, Illinois, and then publicly opened and read for furnishing the following:


Bid specifications are attached. The City of Urbana is requiring bid prices on new equipment. Please direct any questions to Captain Joel S. Neal at 217.840.6201 or

Bids must be submitted in a sealed envelope addressed:

Proposal for: Protective Clothing for Structural Firefighting Coat and Pants
To: City of Urbana
c/o Interim Fire Chief
400 South Vine Street
Urbana, Illinois 61801