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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Request for Bid - Miscellaneous Automotive and Truck Aftermarket Parts

Submitted by KateB on August 26, 2013 - 9:29am
Date: 
September 24, 2013 - 1:30pm

Bids will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for Miscellaneous Automotive and Truck Aftermarket Parts through 1:30 P.M., Tuesday, September 24, 2013, and at said time the bids shall be opened and read publicly.

Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 or downloaded below.

The City reserves the right to reject any or all bids and to waive irregularities or technicalities.

Request for Quotes - Municipal Facilities Waste and Curbside Bagged Leaf Collection Services - CLOSED

Submitted by KateB on August 2, 2013 - 9:26am
Date: 
August 16, 2013 - 11:00am

BID CLOSED

The City of Urbana is seeking competitive proposals from companies with qualifications and resources necessary to perform Municipal Facilities Waste and Curbside Bagged Leaf Collection Services.

General terms, conditions and specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802, or downloaded below.

Proposals will be received at the Office of the Director of Public Works, City of Urbana, Illinois, through 11:00 A.M., Friday, August 16, 2013.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities.

 

William R. Gray, P. E., Public Works Department Director

Request for Proposals - Parking Deck Assessment, Rehabilitation and Maintenance Program

Submitted by KateB on July 29, 2013 - 7:42am
Date: 
August 28, 2013 - 4:00pm

The City of Urbana is seeking competitive proposals from consulting firms with qualifications and staff resources necessary to perform comprehensive inspections and assessments of the City of Urbana, Illinois public parking deck located at 111 West Main Street. Firms will develop a long term and annual maintenance repair and maintenance program, and assist in administration of the program.

Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802, or downloaded below.

Proposals will be received at the Office of the Director of Public Works, City of Urbana, Illinois, through 4:00 P.M., Wednesday, August 28, 2013. The City reserves the right to reject any or all proposals and to waive irregularities or technicalities.

Request for Proposals: Server Room Cooling System Installation - CLOSED

Submitted by FemiF on July 11, 2013 - 8:43am
Date: 
July 25, 2013 - 2:30pm

BID CLOSED

The City of Urbana is seeking proposals from a qualified HVAC contractor for the installation of two (2) 2.5 - ton Carrier ductless split systems in the computer server room at 400 South Vine Street, Urbana, Illinois. Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Bids will be accepted up to and no later than 2:30 p.m., Thursday, July 25, 2013 and at said time shall be opened and read publicly.

It is the contractor’s responsibility to visit the site and become familiar with the project and all instructions prior to bidding.

Questions about this project and requests to visit the site should be directed to Vince Gustafson at 217-384-2318.

Invitation to Bid: Water Supply Appliances - Closed

Submitted by admin on July 9, 2013 - 3:40pm
Date: 
July 22, 2013 - 2:00pm

BID CLOSED

Sealed bids will be received by the City of Urbana until 2:00 p.m., local time, on July 22, 2013, in the Office of the Fire Chief, 400 South Vine Street, Urbana, Illinois, and then publicly opened and read for furnishing the following:

Water Supply Appliances

Bid specifications are below. The City of Urbana is requiring bid prices on new equipment.

Please direct any questions to Captain Dave Wisher at 217-384-2422 or dwwisher@urbanaillinois.us.

Bids must be submitted in a sealed envelope addressed:

Fire Chief, City of Urbana
400 S. Vine St.
Urbana, IL 61801

Envelope must be plainly marked on the outside as follows:

BID: Water Supply Appliances
OPENING: 2:00 p.m., local time
DATE: July 22, 2013