Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

Invitation to Bid #2122-20 Cargo Container Purchase and Delivery

September 22, 2021 - 8:30am to September 27, 2021 - 9:00am

The City is accepting bids for Invitation to Bid #2122-20 Cargo Container Purchase and Delivery.

Specifications:  One 40 foot, cargo worthy, weatherproof, high cube shipping container.  Container shall be delivered to 704 S. Glover Ave. Urbana, IL 61801 and placed on a specified pad within 45 days of agreement.

Submission: Bids will be received by email at and at Public Works, 706 S. Glover, Urbana, Illinois 61802 until 9:00 a.m. prevailing time on Monday, September 27, 2021.

Invitation to Bid Solicitation #2122-15 Outfit Police Squads

September 21, 2021 - 7:00am to October 5, 2021 - 7:00am

The police department is seeking a vendor to outfit each newly purchased Ford Explorer Police Interceptor or other models for patrol usage based on the department’s specifications and design.  As part of the proposal, the chosen vendor will purchase all the equipment to be installed as well as install the equipment at their facility per manufacturer’s specifications.  The vendor will have the responsibility of following the manufacturer’s specifications and following all state codes as it pertains to installing police/emergency specific equipment into the vehicles.  The vendor will also need to provide a warranty specific to the installation and equipment installed.  The manufacturer’s warranty is sufficient on all equipment. 

Invitation to Bid Solicitation #2122-14 Design and Install Squad Car Graphics

September 21, 2021 - 7:00am to October 5, 2021 - 7:00am

The City of Urbana Police Department is seeking bids for a vendor to submit no less than (3) graphic designs to be installed on the departments new squad car fleet.  Once the design is chosen. The vendor will be responsible for installing the graphics on the squad cars.  The vendor will also be responsible for maintaining the ability to reproduce the graphics and installing them throughout the life cycle of the fleet, which is typically three to five years after the initial installation. Vendors must submit a complete bid to the Urbana Police Department by 9:00 a.m. October 7, 2021.

Invitation to Bid #2122-19: Street Can Waste Collection Services

September 17, 2021 - 2:00pm to September 24, 2021 - 2:00pm

City of Urbana Invitation to Bid #2122-19

Sealed BIDS to provide Street Can Waste Collection Services will be received by the City of Urbana at the Department of Public Works, 706 Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Friday, September 24, 2021. 

Specifications and bid form are attached on this page below.

Invitation to Bid: 2021 Windsor Road Patching Project (City Section 21-00635-00-PV) (Solicitation #2122-18)

October 1, 2021 - 2:00pm

Sealed BIDS for the construction of the 2021 Windsor Road Patching Project (City Section 21-00635-00-PV) consisting of the patching of various locations on Windsor Road in the City of Urbana will be received by the City of Urbana at the office of the City Engineer, 706 South Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Friday, October 1, 2021 and publicly opened and read aloud at 2:00 p.m. at said office.  Sealed bids must be clearly marked with the bid number on the front of the envelope.


Register below to receive bid documents and specifications

2021 Windsor Road Patching Project Contact Form