Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

Invitation to Bid - Solicitation #2021-14 Helmets, Masks and Carriers for Police Department

January 22, 2021 - 1:45pm to February 4, 2021 - 2:00pm

Replacement of the current inventory of twelve (12) police riot helmets, three (3) police ballistic helmets, twelve (12) gas masks and carriers (15) for all.  

Bids Due:  2:00 p.m. February 4, 2021

Contact Person:  Lt. Jason Norton, 217-384-2358,

Complete Invitation to Bid attached.  

OPEN-Request for Quotes: Postcard Mailing to Residents (#2021-15)

January 21, 2021 - 1:00pm to February 5, 2021 - 5:00pm

Request for Quotes Comprehensive Plan Postcards, January 21, 2021

Quotes for the following item(s) or service are sought:

A 6" X 8.5" post card mailing to all City of Urbana residents using camera ready artwork provided by the City of Urbana and including postage.

Requesting Department:Executive

Attention: Andrea Ruedi, 706 South Glover Avenue, Urbana, IL 61802, 217-402-3678

The original plus one (1) copy of your proposal(s) MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

PROPOSAL DUE DATE: February 5, 2021

Request for Proposal: Grant writing services for SAFER Grant (#2021-13)

January 15, 2021 - 9:38am to January 22, 2021 - 5:00pm

The Urbana Fire Department is seeking Grant writing services for the SAFER Grant.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 1/22/2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Electronic or Printed

Invitation to Bid: Philo Rd. and Boneyard Crossing Maintenance (#2021-11)

Sealed bids will be received at the Urbana Public Works Department for Solicitation #2021-11, Philo Rd. and Boneyard Crossing Maintenance

The City of Urbana, Illinois seeks bids from qualified contractors to provide all supervision, labor, tools and equipment, which will include watering, weeding, fertilizing, mulching, graffiti removal and maintaining landscape areas within the publicright-of-ways along Philo Road from Colorado Avenue to Florida Avenue and Boneyard Crossing from Griggs Street to Broadway Avenue. The successful respondent shall provide the necessary equipment and personnel to perform the services in a professional manner consistent with customs and practices in the industry.

If you haven't already done so, please register below to receive bid documents and specifications.

Philo Rd & Boneyard Creek Maintenance Contact Form

Bids will be received through 1:30 PM, Thursday January 28, 2021, and at said time, the bids shall be opened and read publicly.

CLOSED- Request for Email Quote: Grants Management Software Solution

The Urbana Grants Management Division is seeking email quotes for the following;

Grants Management software to manage Federal, State, and local grants. Desired programming includes the following:

Cloud Based software that meets approval of the Information Technology Department.

Grant Management to include accepting, reviewing, and scoring grant applications.

Ability to process draw requests from vendors and applicants.

Provide accomplishment reports and data to be migrated to HUD’s Integrated Disbursement Information System (IDIS).

Case Management to allow applicants to enter and upload supporting documentation, track household demographic information, and conduct file audit reviews.

Manage Construction and Rehabilitation projects including ability to input onsite property inspection, generate work write-ups and bid documentations, and process draw requests from contractors.

Administer Public Service and Public Facility projects such as online application for grantees, ability to upload supporting documentation, and scoring based on City priorities.