Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED -Invitation to Bid: Household Single-Use & Rechargeable Battery Collection & Recycling Services (Solicitation #2122-24)

October 27, 2021 - 7:00am to November 17, 2021 - 2:00pm

Sealed BIDS to provide household single-use and rechargeable battery collection and recycling services will be received by the City of Urbana at the Department of Public Works, Environmental Sustainability Division, 706 Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Wednesday, November 17, 2021.

Register online at the City of Urbana website: to receive bid documents and specifications.

CLOSED - Invitation to Bid: 2021 Tree and Stump Removal (Solicitation 2122-23)

November 3, 2021 - 2:00pm


Sealed bids will be received at the Urbana Public Works Department for Solicitation #2122-23 Tree and Stump Removal

The City of Urbana, Illinois seeks bids from qualifies contractors to provide all supervision, labor, tools, equipment, and services required to perform tree and stump removal work in the City of Urbana. The successful respondent shall provide the necessary equipment and personnel to perform the services in a professional manner consistent with customs and practices in the industry.

Register below to receive bid documents and specifications.

Tree and Stump Removal Contact Form

Bids will be received through 2:00 P.M., Wednesday, November 3, 2021 and at said time, the bids shall be opened and read publicly.

The City reserves the right to reject any and all bids and to waive irregularities or technicalities.

CLOSED - Request for Proposals for Employee Assistance Programs Services (Solicitation 2122-22)

The City of Urbana, Illinois is seeking proposals from qualified firms for Employee Assistance Program (“EAP”) services. The City’s EAP program is intended to help employees and their household members deal with personal problems such as alcoholism/substance abuse, family difficulties, stress, monetary/financial problems, legal troubles, family violence and other personal difficulties that might adversely impact their work performance, health, and well-being.

Vendors must register to receive the RFP. Registration is required so that we can send addenda to you should the RFP change. Please register using the contact form: Employee Assistance Programs Services Contact Form | City of Urbana (

Responses to the RFP are due by Friday, Oct. 29, 2021 at 5:00 p.m. CST.

CLOSED - Invitation to Bid: Custodial Contract Services for The Urbana Free Library (UFL Solicitation # 2122-001)

October 22, 2021 - 2:00pm



The Urbana Free Library is seeking bids for Custodial Contract Services. Interested Respondent can submit a bid for the custodial services for two one-year periods with two additional option years.


REQUESTING ENTITY: The Urbana Free Library
CONTACT PERSON: Mike Hannan, Facilities Manager
ADDRESS: 210 West Green Street, Urbana, IL 61801
TELEPHONE NO.: (217) 531-7080 OR (217) 531-7050


Bids will be received at The Urbana Free Library on or before 2:00 P.M. Central Time, October 22, 2021. Allowable means for transmitting bids are hardvopy or email via


Public Bid Opening Date: October 22, 2021    2:10 P.M. Central Time


CLOSED - Invitation to Bid #2122-07 City/CUSWDS Landfill Vegetation Removal Services

October 1, 2021 - 10:00am to October 7, 2021 - 2:00pm


You are invited to deliver pricing for Vegetation Removal Services as described below. Email to or deliver to 706 S. Glover Ave. Urbana, IL 61802 by 2:00pm Thursday October 7, 2021.