Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED - Request for Proposals - Downtown Public Realm Study (Solicitation #2122-29)

December 6, 2021 - 12:00pm to February 11, 2022 - 5:00pm


The City of Urbana seeks a professional consultant to develop a study of the public realm in downtown Urbana, Illinois. Urbana is a university community of approximately 40,000 residents and is part of the Champaign-Urbana urbanized area, located in Champaign County. The purpose of the study is to develop realistic, actionable measures to make public spaces in Downtown Urbana more vibrant and active. To that end, the study should include at least two parts: the first part will be a public life study to determine how people interact with Downtown in its present state; the second will be a series of implementation strategies to make Downtown more lively. See the attached for more information

CLOSED - Invitation to Bid: Well Installation (Solicitation #2122-26)

November 30, 2021 - 9:00am to December 16, 2021 - 5:00pm


#2122-26 Invitation to Bid – Well Installation

The City of Urbana is requesting bids for installation and pump testing of one 100-125 foot deep monitoring well with casing, screen, and related appurtenances.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Sealed bids must be received at the Public Works Department, 706  Glover Avenue, Urbana, Illinois by no later than 5:00 p.m. Central Time on December 16, 2021.

Bid documents are attached below.

CLOSED - Request for Proposals: Mobile Rugged Tablets (#2122-28)

December 17, 2021 - 5:00pm

The Urbana Fire Department is requesting proposals for Mobile Rugged Tablets and Docking Stations. 

Responses are due no later than Friday, December 17, 2021 at 5:00pm.

Responses should be submitted via email to Clint Weidert at


Register below to receive addenda:

Mobile Rugged Tablets Contact Form | City of Urbana (

CLOSED - Request for Proposal: Website Development Services for The Urbana Free Library (Solicitation #2122-002)

November 22, 2021 - 8:00am


The Urbana Free Library is seeiking a vendor with previous public library website development experience to help us build our next website. The Successful Respondent shall be ready, willing, and able to work with a Library staff team to develop and deploy a new Library website using an open source content management platform and coordinate a contract for a provider to manage ongoing hosting and regular updates.

REQUESTING ENTITY: The Urbana Free Library
CONTACT PERSON: Amanda E. Standerfer, Director of Community Engagement
ADDRESS: 210 West Green Street, Urbana, IL 61801
TELEPHONE NO.: (217) 531-7051

Bids will received at The Urbana Free Library on or before 8:00 A.M. Central Time, Monday, November 22, 2021. Allowable means for Transmitting Proposals are via email with attachements.

CLOSED - Request for Proposal: Grant writing services for AFG Grant (#2122-25)

October 27, 2021 - 2:00pm to November 1, 2021 - 5:00pm

The Urbana Fire Department is seeking Grant writing services for the AFG Grant.

The Proposal must be submitted to the Requesting Department at or before the date and time specified below to receive full consideration.

Proposal Submission Date: 11/1/2021

Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Electronic or Printed

Register at the link below to receive addenda:

Grant Writing Services Contact Form | City of Urbana (