Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED: Invitation to Bid: Curbside Bagged Leaf Collection and Disposal Services (Solicitation #2122-42)

January 28, 2022 - 7:00am to February 18, 2022 - 2:00pm


Sealed BIDS to provide curbside bagged leaf collection and disposal services will be received by the City of Urbana at the Department of Public Works, Environmental Sustainability Division, 706 Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Friday, February 18, 2022.

CLOSED - Invitation to Bid: Tree Planting/Purchase for the City of Urbana (Solicitation # 2122-38)

February 15, 2022 - 1:30pm


The City of Urbana, Illinois is seeking bids for the planting/purchase of trees that are between 1.5"-2" caliper for its Spring 2022 planting program. Unit costs shall not be the sole determination of contract award. Preference may be given to vendors who can provide 2" caliper trees. The City shall have final determination on whichever serves its best interest.

Sealed bids will be received at Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL 61802 through 1:30 P.M., Tuesday, February 15, 2022 and at said time, the bids shall be opened and read publicly.

The City reserves the right to reject any and all bids and to waive irregularities.

Register below to receive the bid documents and any subsequent addenda.

Tree Planting/Purchase Contact Form

CLOSED: Request for Proposals: Executive Search Firm Services (Solicitation # 2122-41)

January 24, 2022 - 10:00am to February 25, 2022 - 5:00pm

The City of Urbana is soliciting proposals from qualified, professional executive recruitment firms
to provide executive recruitment services for the search for Chief of Police, Community
Development Services Director, or both. The intent of this RFP is to partner with one or more
executive recruitment/search firm or firms experienced in executive recruitments to provide high
quality service, delivering highly qualified, diverse, and well-vetted candidates.
Proposers may submit proposals to conduct either the search for Community Development
Services Director, or the search for Chief of Police, or both. Proposals must clearly specify which
search or searches they are proposing for and provide pricing accordingly.
In addition, the selected Proposer(s) may be requested to assist the City in conducting future
searches and sourcing of Executive Management Team and/or Leadership Team level
candidates as needed through Dec. 31, 2025. This will vary upon project, need, and
situation. Scope and cost will be negotiated between the City and the consultant as the need

CLOSED - Public Auction of Real Estate: 809 South Glover Avenue, Urbana, IL (Solicitation #2122-37)

January 10, 2022 - 8:30am to January 24, 2022 - 5:00pm


Notice of Public Sale of Real Property

The City of Urbana is selling the following real estate at auction: 809 South Glover Avenue, Urbana, Illinois. Details regarding this property and opportunity to bid are provided at,il/list/current?orgid=515262.  Bids must be received through no later than 5:00 p.m. Central Time on Monday, January 24, 2022.

Property Address:  809 South Glover Avenue, Urbana, Illinois 61802 
Property Identification No: 92-21-16-181-007

CLOSED - Invitation to Bid: Well Installation (Solicitation #2122-36)

January 7, 2022 - 8:30am to January 24, 2022 - 12:00pm


The City of Urbana is requesting bids for installation and pump testing of one 100-125 foot deep monitoring well with casing, screen, and related appurtenances.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Sealed bids must be received at the Public Works Department, 706  Glover Avenue, Urbana, Illinois by no later than 12:00 p.m. Noon Central Time on January 24, 2022.