Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED - Request for Qualifications: Geothermal Urbana-Champaign Professional Services (Solicitation #2122-34)

January 3, 2022 - 9:00am to January 21, 2022 - 12:00pm


Request For Qualifications for Geothermal Urbana-Champaign Professional Services (Solicitation #2122-34 )

The City of Urbana (City) is seeking qualified contractors to submit proposals for the design, procurement, and installation of new residential and commercial geothermal systems at bulk prices lower than the prevailing single system market rate for new construction and existing building geothermal heat pump systems for the Geothermal Urbana-Champaign program.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Emailed submissions must be received by no later than 12:00 p.m. Noon Central Time on January 21, 2022.

Bid documents are posted below.

CLOSED - Request for Proposals: Employee Assistance Program (“EAP”) services (# 2122-35)

December 23, 2021 - 8:30am to January 28, 2022 - 5:00pm

The City of Urbana is seeking proposals from qualified firms for Employee Assistance Program ("EAP") Services. The City's EAP program is intended to help employees and their household members deal with personal problems such as alcoholism/substance abuse, family difficulties, stress, monetary/financial problems, legal troubles, family violence and other personal difficulties that might adversely impact their work performance, health and well-being.

Interested firms must register to receive the RFP by January 28, 2022. Registration is required so that we can send addenda to you should the RFP change. please register using the contact form here: Request for Proposals: Employee Assistance Program (“EAP”) services (# 2122-35) Contact Form | City of Urbana (

CLOSED - Invitation to Bid: Demolition of the Webber Building for The Urbana Free Library (Solicitation #2122-003)

December 22, 2021 - 9:00am to January 28, 2022 - 2:00pm

The Urbana Free Library is accepting bids for demolition of the Webber Building at 201 West Green Street, Urbana, Illinois 61801. Sealed bids will be due to The Urbana Free Library on January 28, 2022 at 2:00 PM. Allowable means for transmitting proposals: hardcopy.

There will be an optional pre-bid meeting on January 5, 2022 beginning at 10:00 a.m. and a site inspection directly after the pre-bid meeting. Location for above: rear parking lot of the Webber Building 201 W. Green St., Urbana, Illinois 61801, south of the Urbana Free Library.

CLOSED - Request for Proposals: Professional Auditing Services (# 2122-31)

December 8, 2021 - 8:50am to December 22, 2021 - 4:00pm

The City of Urbana is requesting proposals from qualified firms of certified public accountants to audit its financial statement for the five (5) fiscal years ending June 30, 2022, 2023, 2024, 2025 and 2026. The purpose of these audit services will be to prepare the Consolidated Annual Financial Report and express an opinion separately on the fairness of the presentation of the City's and other entities' annual financial statements. These entities include the City of Urbana, the Urbana Free Library, the Police Pension Fund and the Fire Pension Fund. More details can be found in the RFP. 

CLOSED - Request for Proposals - Downtown Public Realm Study (Solicitation #2122-29)

December 6, 2021 - 12:00pm to February 11, 2022 - 5:00pm


The City of Urbana seeks a professional consultant to develop a study of the public realm in downtown Urbana, Illinois. Urbana is a university community of approximately 40,000 residents and is part of the Champaign-Urbana urbanized area, located in Champaign County. The purpose of the study is to develop realistic, actionable measures to make public spaces in Downtown Urbana more vibrant and active. To that end, the study should include at least two parts: the first part will be a public life study to determine how people interact with Downtown in its present state; the second will be a series of implementation strategies to make Downtown more lively. See the attached for more information