Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Request for Proposals:CLOSED Rocker Recliner Chairs (Foreign Fire Insurance Board)

May 8, 2020 - 5:00pm

CLOSED:The Urbana Foreign Fire Insurance Board is seeking proposals for the construction and delivery of nineteen (19) rocker reclining chairs.

Proposals will be accepted until 5:00 p.m. on May 8, 2020 at the Urbana Fire Department, 400 S. Vine St., Urbana, IL 61801.

CLOSED - Request for Quotes for Power7 Hardware/Software Maintenance Entitlement

April 21, 2020 - 8:00am to 5:00pm

Requesting Department: Urbana Executive Department/IT Division
Contact Person: Sanford Hess
Address: 400 S. Vine St. Urbana, IL 61801
Telephone Number: (217) 384-2354
E-Mail Address:

This RFQ was withdrawn, and will be re-posted in late June.

The City would like to purchase extended software and hardware maintenance entitlement on our existing Power 7 machines for at least one year (to September 30, 2021), and desires an agreement for two years (to September 30, 2022).



CLOSED - Invitation to Bid: MCORE Project 5 (1920-31)


Requesting Department: Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address:

Sealed BIDS for the construction of the MCORE Project 5 (City Section 15-00552-00-PV) including: reconstruction of the roadway, new curb and gutter, storm and sanitary sewer work, water main work, removal/replacement of the sidewalks, accessibility improvement of sidewalk ramps, and other incidental work and appurtenances will be received by the City of urbana at the office of the Director of Public Woks, 706 South Glover Avenue, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Tuesday, March 31, 2020 and publicly opened and read aloud at 2:00 p.m. at the City Council Chambers, 400 South Vine Street, Urbana, IL 61801.

CLOSED: Request for Proposals (1920-30): Thermal Imaging Cameras

April 3, 2020 - 5:00pm

CLOSED Requesting Department: Fire Department

Contact Person: DC Kyle Hensch

Address: 400 South Vine Street, Urbana, Illinois 61801

Telephone No.: (217) 384-2420 E-Mail Address:

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 4/3/2020 Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Respondents to this RFP may submit electronic or hard copy responses. Electronically submitted proposals shall be sent to the above listed e-mail address with “RFP – Thermal Imaging Cameras” listed in the subject line. Hard copy proposals must be submitted with a minimum of one original hardcopy clearly marked “RFP – Thermal Imaging Cameras” and must be delivered to the Urbana Fire Department at 400 South Vine Street, Urbana, Illinois, 61801 by 5:00 PM local time on 4/3/2020.