Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed: Request for Proposals for Crime Analysis Software

January 31, 2017 - 2:00pm


The City of Urbana is seeking proposals to purchase software for Crime Analysis, particularly spatial analysis. In addition to the software, the City requires Proposers to provide professional services that will ensure a successful implementation and knowledge transfer to local users and IT staff supporting the system.

The City is asking anyone who wants to receive the RFP to register through this webform

The purpose of collecting registration information is so that we can properly notify all recipients of addenda and answers to submitted questions.

Proposals will be accepted until 2:00 PM on January 31, 2017. The City reserves the right to reject any or all proposals, to re-advertise the proposal, and to waive technicalities.

CLOSED: Request For Proposals - General Architectural Services

October 25, 2016 - 3:00pm



Project Goal: The City’s intent is to retain an architectural firm with the qualifications and staff resources necessary to perform planning, designing, bidding, and construction oversight phases of various projects deemed to be in the best interest of the City. The City is looking for a firm with the capability to also provide added value services including, but not limited, to structural engineering, security consultation, technology consultation, interior design, etc. 

Immediate anticipated projects include:

Closed: Notice of Invitation to Bid - Bid #1617-04 Custodial Contract Services (for City of Urbana Facilities)

September 20, 2016 - 2:00pm


Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802. Specifications can be downloaded below.

Bids will be received through 2:00 P. M., Tuesday, September 20, 2016, at the Public Works Center, 706 South Glover Avenue, Urbana, Illinois, and at said time the bids shall be opened and read publicly.  

A Pre-Bid Meeting has been scheduled on Thursday, September 8, 2016, at 1:00 P. M., in the second-floor conference room at the Urbana Public Works Center, 706 South Glover Avenue, Urbana, Illinois 61802.  In the event the Bidder cannot attend the pre-bid meeting an individual tour can be made by contacting Vince Gustafson at (217) 384-2318 prior to 3:00P.M. Friday September 9, 2016. Bids will not be accepted from any vendor who does not attend this pre-bid meeting or scheduled individual tour.   

Closed: Request for Bid - Foreign and Miscellaneous Coins

September 15, 2016 - 5:00pm


The City of Urbana is seeking bids on approximately seventeen (17) pounds in foreign and miscellaneous coins. Please send bids in writing or email by 5:00 PM on Thursday, September 15, 2016. City of Urbana Finance Department Attn: Elizabeth Beaty 400 S. Vine Street Urbana, IL 61801 or