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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed: Request For Proposals for City Administrator Recruitment Services

Submitted by admin on July 12, 2017 - 2:17pm
Date: 
July 31, 2017 - 5:00pm

CLOSED

The City of Urbana (“the City”) respectfully requests proposals for City Administrator recruitment services from qualified executive search firms.

The executive search for this position will be a joint effort between the City of Urbana and the selected Vendor. All candidate applications and resumes received by the City’s Human Resources Division will be forwarded to the selected Vendor.

The purpose of collecting registration information is so that we can properly notify all recipients of addenda and answers to submitted questions.

Proposals will be accepted until 5:00 PM on July 31, 2017. The City reserves the right to reject any or all proposals, to re-advertise the proposal, and to waive technicalities

Closed: Request for Bids: Full Depth Concrete Patching Project

Submitted by admin on June 20, 2017 - 2:43pm
Date: 
July 7, 2017 - 1:55pm

CLOSED

Sealed BIDS for the construction of the 2017 Full Depth Concrete Patching Project (City Section 17-00585-00-PV) including: 10” Class B Patching; curb and gutter removal and replacement; and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Friday, July 7, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

Additional bid information is contained in the document below.

Closed: Request for Bids: North Lincoln Avenue Resurfacing Project

Submitted by admin on June 14, 2017 - 1:56pm
Date: 
July 6, 2017 - 1:55pm

CLOSED

Sealed BIDS for the construction of the N. Lincoln Avenue Resurfacing (City Section 16-00576-00-RS) including: hot-mix asphalt mainline; hot-mix asphalt surface removal; pavement patching; curb and gutter removal and replacement; sidewalk curb ramp removal and replacement; and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Thursday, July 6th, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

Bid details are listed in the document below.

CLOSED: Request for Proposal for Canine Trained in Narcotics Detection, Tracking, & Article Searches

Submitted by admin on June 13, 2017 - 2:49pm
Date: 
June 30, 2017 - 5:00pm

CLOSED

The City of Urbana is seeking proposals from qualified vendors for a canine with various training requirements.

Proposals will be accepted no later than 5 p.m. on June 30, 2017.

Questions regarding the request for proposal should be directed to Lt. Rich Surles at the Urbana Police Department. He may be reached via email at surlesrh@urbanaillinois.us or by telephone at 217-384-2330.

The proposal shall include initial training, as well as maintenance training of a canine handler with the same designated canine. Qualification of the vendors shall be made available to the City of Urbana upon demand in order for a proposal to be considered.

The specifics of the proposal are listed in the document below.