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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED Request for Bids: Surface Seal Maintenance Project

Submitted by admin on June 5, 2017 - 9:48am
Date: 
June 19, 2017 - 2:00pm

CLOSED

Bid proposals are being accepted for the 2017 Surface Seal Street Maintenance Project.

Plans and proposal forms will be available in the office of Director of Public Works, 706 South Glover, Urbana, Illinois 61802.

The bid deadline is June 19, 2017 at 2:00 pm.

Bid details are listed in the document below.

Closed: Request for Bids: Fire Station Bathroom Renovation

Submitted by admin on May 4, 2017 - 4:10pm
Date: 
May 25, 2017 - 2:00pm

CLOSED

Bids will be received at the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, for:

Fire Station Bathroom Renovation
400 South Vine Street, Urbana Illinois

Bids will be received through 2:00 P. M., Thursday, May 25th, 2017, at the Public Works Center, 706 South Glover Avenue, Urbana, Illinois, and at said time the bids shall be opened and read publicly.

A Mandatory Pre-Bid Meeting has been scheduled on Tuesday, May 16th, 2017, at 1:00 P. M., in the second-floor executive conference room at the Urbana City Building, 400 South Vine Street, Urbana, Illinois 61802. Attendance is required to qualify for bid submission.

Any questions regarding this Bid process and Pre-Bid Meeting may be directed to Mr. Vince Gustafson, Public Facilities Manager for the City of Urbana, at (217) 384-2342 or by email at vhgustafson@urbanaillinois.us.

CLOSED: Request for Bids: Concrete Sidewalk Repair Project

Submitted by admin on May 1, 2017 - 9:20am
Date: 
May 24, 2017 - 2:00pm

CLOSED

Sealed BIDS will be received until 2:00 P.M. prevailing time on May 24, 2017 and opened and read aloud publicly at 2:02 P.M. prevailing time on May 24, 2017 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2017 CONCRETE SIDEWALK REPAIR PROJECT (City Section 16-00563-00-SW) furnishing of all materials, equipment and labor necessary complete the removal and replacement of existing concrete sidewalks with new portland cement concrete (P.C.C.) sidewalks. Work shall also include curb and gutter replacement, driveway replacement, traffic control, restoration, and all other work related to the completion of the project. All of the sidewalks and streets under this project belong to the City of Urbana.

Each BID must be accompanied by a BID BOND payable to the City of Urbana in the amount of five percent of the total amount of the BID. The Bid Bond of the three lowest bidders for the CONTRACT will be held until receipt of a signed CONTRACT and CONTRACT BOND. All other BID BONDS will be returned after comparison of the BIDS.

CLOSED: Request for Bids: Storm Sewer Cleaning & Televising Project

Submitted by admin on April 21, 2017 - 2:25pm
Date: 
April 25, 2017 - 1:55pm

Closed

Sealed Bids will be received until 1:55 P.M. prevailing time on APRIL 25, 2017 and opened and read aloud publicly at 2:00 P.M. prevailing time on APRIL 25, 2017 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2016 Storm Sewer Cleaning & Televising Project (City Section 16-00569-00-SR), which includes furnishing of all materials, equipment and labor necessary to clean and televise approximately 26,800 lineal feet of storm sewer ranging in size from 6-inch to 60-inch diameter and remove debris from two storm screens. Specific tasks include water jet cleaning and tree root sawing; debris removal and disposal from storm sewers, manholes, inlets, storm screens; and closed circuit televising and digital recording and internal inspection of sewer pipes.

All of the storm sewers under this project belong to the City of Urbana.

Closed: Request For Proposal for a Guaranteed Energy Savings Project RFP #1617-10

Submitted by admin on April 20, 2017 - 12:00am
Date: 
June 2, 2017 - 1:50pm

CLOSED

Sealed proposals for a Guaranteed Energy Savings Project will be received at the office of the City of Urbana Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 until 1:50p.m. on June 2, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The City is requesting qualified providers to propose energy conservation measures through a guaranteed energy savings contract, in accordance with 50 ILCS 515 et seq., from interested Energy Services Companies (ESCOs) which are capable of providing comprehensive energy management services and energy-related capital improvements to the facilities owned by the City and the Urbana Free Library.

In accordance with disclosure requirements contained in 50 ILCS 515/25, the City hereby states that no ESCO participated in the preparation of this request for proposal.  The City received technical assistance from the Department of Commerce and Economic Opportunity’s Energy Performance Contracting Program.

The City is asking anyone who wants to receive the RFP to register through this webform