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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED: Airport Road West Reconstruction Project Request for Bid

Submitted by admin on March 23, 2017 - 10:09am
Date: 
April 11, 2017 - 1:55pm

CLOSED

Sealed BIDS for the construction of the Airport Road West Reconstruction Project (Section 13-00532-00-PV) including: hot-mix asphalt pavement; PCC pavement; pavement removal; concrete curb and gutter; storm sewer and appurtenances; subbase granular material; aggregate base course; pavement markings; and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55pm prevailing time on April 11, 2017 and publicly opened and read aloud at 2:00pm at said office.

The Bid Documents may be examined and copies obtained in the office of Farnsworth Group, Inc., 2211 West Bradley Avenue, Champaign, IL 61821.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Closed: Request for Bids: Herbicide Application Project

Submitted by admin on March 7, 2017 - 4:41pm
Date: 
April 4, 2017 - 2:00pm

Closed

 

The Bid forms and plans may be examined, and copies obtained, at the office of the City Engineer, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to hold a current Illinois aquatic herbicide applicators license and maintain said license for the duration of the project.

The award for the Contract will be made to the lowest qualified bidder.

Closed: Rain Barrel Compost Bin Semi-Truck Sale

Submitted by ScottT on February 20, 2017 - 8:01am
Date: 
March 10, 2017 - 12:00pm

CLOSED

Sealed proposals shall be delivered to the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802, by no later than 12:00pm Noon, March 10, 2017.

 

Questions posed by bidders are listed and answered below:

 

Q.There appears to have been a steep drop in the number of units sold last year. Would you attribute that to market saturation, poor weather conditions, change to the amount of a subsidy or any other factors?

A.The Stormwater Utility Incentive for rain barrels did not change.  We don’t have an explanation for the outcomes of any sale.  The weather is typically partly sunny with a brief rain on this Saturday.

 

Q.Does the City make an effort to promote the sale and if so, how?

A.The City promotes the sale through our website, email, and a City Building poster.

 

Q.Does the City require the vendor to acquire any permits, and if so, at what cost?

A.No.