Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Request for Proposal--Uniform Rental and Laundry Services and Purchase of Workwear and Apparel

April 30, 2012 - 1:00pm

The City of Urbana Public Works Department is seeking requests for proposals (RFP) for uniform rental and laundry services and direct purchases of workwear and apparel for its employees until Monday, April 30, 2012 at 1:00 p.m.  The RFP specifications may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois  61802 or by downloading the file below.  Those who download the file are encouraged to check the site before submitting the RFP for any future corrections or addendum to the RFP.

CLOSED Request for Bid: Grass & Weeds Nuisance Abatement

April 23, 2012 - 1:00pm

The City of Urbana, Environmental Management Division, requests bids for removal of grass and weeds from properties that have failed to comply with City vegetation nuisance ordinances. Companies interested in performing these services must submit a completed bid form before 1:00 p.m. prevailing time on Monday April 23, 2012.

The selected Contractor shall provide all labor, equipment, fuel, supplies, and transportation needed to perform the desired services. Services shall be provided on a request basis only. The program averages eighty service requests per year, although a minimum or maximum is not guaranteed.

Prior to award of an agreement, the City may require from the bidder, a detailed statement regarding the business organization and ability of the bidder to complete the work.

Information pertaining to financial resources, experience of personnel, available equipment, and previously completed turf care contracts may also be required. Minimum insurance requirements apply. Bid packet may be picked up at 706 South Glover Avenue, Urbana, IL 61802 or downloaded from the file below.

Request for Bids: 2012 Miscellaneous Sewer Project

April 19, 2012 - 2:00pm

Sealed BIDS will be received until 2:00 P.M. prevailing time on APRIL 19, 2012 and opened and read aloud publicly at 2:05 P.M.prevailing time on APRIL 19, 2012 at the office of the City ENGINEER, 706 South Glover, Urbana, Illinois, 61802 for the furnishing of all materials, equipment and labor necessary for the 2012 Miscellaneous Sewer Repair Project (City Section 12-00514-00-SR) including rehabilitation of storm and sanitary sewers (point repairs) anticipated to occur in 2012-2014.

Point repairs include but are not limited to pipe installation and repairs, manhole replacement and rehabilitation, service connection repairs, riprap installation, pavement removal and replacement, backfilling and other miscellaneous related work throughout the City of Urbana.

Willow Road Street Improvements - Request for Bids

March 29, 2012 - 1:55pm

Sealed bids will be received for the construction of Willow Road Street Improvements (City Section 11-00502-00-PV) to construct a new Concrete street on Willow Road, north of Anthony Drive.  Bids will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Thursday, March 29, 2012 and then at said office will be publicly opened and read aloud at 2:00 p.m. on said date.

Plans and proposal forms may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802 or from this posting.  Those intending to submit a bid proposal for the project must notify Joe Smith at the e-mail address below to receive addenda and other notices. 

CLOSED Bid 1112-10 One (1) Four-Wheel-Drive Articulated Loader

March 28, 2012 - 10:30am

Bids will be received at the Office of the Director of Public Works for One (1) Four-Wheel-Drive-Articulated Loader.

Bids will be received through 10:30 A.M. Wednesday, March 28, 2012, and at said time the bids shall be opened and read publicly.

The City reserves the right to reject any or all bids and to waive irregularities or technicalities.