Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

RFP 2223-25 Parking Lot 1

February 17, 2023 - 10:00am

The City is seeking proposals to activate City-owned parking lot spaces through an agreement or agreements for activities that generate sales tax and/or provide public accommodations for art and culture. Interested parties should understand that any use of the parking lot spaces shall be temporary.

RFP details may be obtained by registering online at


Request for Qualifications: Professional Engineering Services FY2024-FY2026 (Solicitation 2223-28)

The City of Urbana will receive statements of interest and qualification for the following: Professional Engineering Services FY2024-FY2026.

The City of Urbana is seeking statements of interest and qualifications from professional engineering firms to assist with the implementation of the City of Urbana’s capital improvement plan from fiscal year 2024 through fiscal year 2026 by providing surveying and engineering services for the following work categories: Asset Management, Construction Observation, Environmental Reports, Geographical Information Systems (GIS), Geotechnical Services, Highways – Roads and Streets, Hydraulic Reports – Waterways, Lighting, Material Testing, Public Involvement, Sanitary Sewers, Stormwater Management, Structures – Highways, Surveying, Traffic and Highway Safety Studies, and Traffic Signals.

RFQ instructions and selection procedures may be obtained by registering online at RFQ: Professional Engineering Services FY2024-FY2026 (Contact Form).

CLOSED - RFP: Chest Compression Systems (Solicitation #2223-27)

March 2, 2023 - 5:00pm


The Urbana Fire Department seeks proposals for eight (8) Chest Compression Systems. The proposal shall include fully descriptive literature, line itemized pricing, and product information. Proposals shall also include detailed information regarding product warranty, technical support, service plans and pricing, service location, and loaner programs.

Interested vendors can register here to receive the RFP documents: RFP: Chest Compression Systems (2223-27) Contact Form | City of Urbana (

Responses are due by March 2, 2023 at 5 PM CT. 


CLOSED - RFQ: Fire Hose Service Testing (Solicitation #2223-26)

March 10, 2023 - 5:00pm


The City of Urbana Fire Department seeks submissions from qualified vendors for Fire Hose Service Testing. (Approximately 23,000 ft.)


Interested vendors can register here to receive the RFQ documents: RFQ: Fire Hose Service Testing (2223-26) Contact Form | City of Urbana (


Responses are due by March 10, 2023 at 5 PM CT.

CLOSED-Request for Qualifications: Geothermal Urbana-Champaign Professional Services (Solicitation #2223-24)

Request For Qualifications for Geothermal Urbana-Champaign Professional Services (Solicitation #2223-24 )

The City of Urbana (City) is seeking qualified contractors to submit proposals for the design, procurement, and installation of new residential and commercial geothermal systems at bulk prices lower than the prevailing single system market rate for new construction and existing building geothermal heat pump systems for the Geothermal Urbana-Champaign program.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Emailed submissions must be received by no later than 12:00 p.m. Noon Central Time on February 10, 2023.

Bid documents are posted below.