Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED - Invitation to Bid: Mathews Avenue Roadway Lighting Improvements (Solicitation #2021-31)

July 13, 2021 - 2:00pm


Sealed BIDS for the construction of the Mathews Avenue Lighting Project (City Section 21-00633-00-LT) including roadway lighting improvements located along Mathews Avenue from Oregon Street to Springfield Avenue will be received by the City of Urbana at the office of the City Engineer, 706 South Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Tuesday, July 13, 2021 and publicly opened and read aloud at 2:00 p.m. at said office.

Please complete the Mathews Aavenue Roadway Lighting Improvements Contact Form to receive bid documents and specifications.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up.

CLOSED - Request for Proposals: Hose Rolling System and Accessories #2021-32

June 8, 2021 - 1:03pm to June 22, 2021 - 5:00pm


The Urbana Fire Department is requesting proposals for a hose draining and rolling system with accessories.

Responses are due no later than Tuesday, June 22nd, 2021 at 5:00pm

Responses should be submitted via email to Kyle Hensch at


Register below to receive addenda:

Fire Hose Rolling System Contact Form | City of Urbana (




CLOSED - Invitation to Bid #2021-30 LRC Booth Siding

June 2, 2021 - 7:30am to June 7, 2021 - 5:00pm


You are invited to provide a bid for Invitation to Bid #2021-30 LRC Booth Siding.
Due by: 5pm Central June 7, 2021
Pre-bid site visit:   June 4, 2021 from 10:00am to 11:30am
Due to: Scott Tess, City of Urbana,
Format:  Emailed bid to

Work Site:  1210 E. University Ave. Landscape Recycling Center Booth.  A 770 square foot, one story building.

Work Hours/Days:  8am-3pm, Monday-Saturday.  Additional hours/days may be arranged by mutual consent.  Prefer completion by June 30, 2021.

Work Includes:  Removal and disposal of existing wood siding, replacement and/or addition of exterior sheathing as necessary, installation of insulation-backed vinyl siding, repair and/or replacement of vented soffit as needed. Prefer not to remove soffit, if possible cut existing siding below current soffit for installation.

Color:  Prefer a brown color to blend with gutters and soffit.  Samples colors to be provided prior to work.

CLOSED - Invitation to Bid: Lincoln & Springfield Resurfacing (Solicitation #2021-28)

June 10, 2021 - 2:00pm


Requesting Department: Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address:

Sealed BIDS for the construction of the Lincoln & Springfield Resurfacing (City Section 17-00592-00-RS) including hot-mix asphalt surface removal and replacement, pavement patching, curb and gutter removal and replacement, sidewalk repair, and other miscellaneous work will be received by the City of Urbana at the office of the City Engineer, 706 South Glover, Urbana, Illinois 61802 until 2:00 p.m. prevailing time on Thursday, June 10, 2020 and publicly opened and read aloud at 2:00 p.m. at said office.  In the event COVID restrictions are still in place, the bids will be read by Public Works staff and broadcast over Urbana Public Television.