Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Invitation to Bid: Section 22-00659-00-MS Miscellaneous Infrastructure Repairs 2023 (Solicitation #2223-20)

Sealed BIDS for the construction of Miscellaneous Infrastructure Repairs (Section 22-00659-00-MS) – which includes unplanned repair work on miscellaneous infrastructure assets owned and/or maintained by the City of Urbana, including storm sewers, sanitary sewers, streets, sidewalks, and pathways – that will be received by the City of Urbana at the Public Works Department, 706 South Glover, Urbana, Illinois 61802 until 2:00 PM prevailing time on Thursday, December 1, 2022 and publicly opened and read aloud at said office.

Please register online at Invitation to Bid: Section 22-00659-00-MS Miscellaneous Infrastructure Repairs 2023 (Solicitation #2223-20) - Contact Form to receive proposal documents.

RFP: EV Charging Stations (Solicitation #2223-19) (CLOSED)

The City of Urbana is accepting proposals for provision of electric vehicle charging as a service to be located at the City of Urbana Parking Garage and/or other City owned properties by mutual consent.

Please Register online at RFP: EV Charging Stations (Solicitation #2223-19)- Contact Form | City of Urbana ( to receive bid documents and Qualifications. 

Sealed bids will be received via email at for solicitation 2223-19 for EV Charging Stations.

Proposals will be received through 5:00 p.m. Wednesday, November 30, 2022.


All bids submitted in response to this invitation shall be irrevocable for a period of 30 days after the Bid submission due date and may not be withdrawn by the Vendor during this period. After such time has elapsed, the Vendor may withdraw the bid if it has not been selected. 

RFP 2223-18 Website Content Editing (CLOSED)

October 21, 2022 - 9:00am to November 12, 2022 - 1:00am

You are invited to propose services to edit website content for the City, as described in RFP 2223-18.

Responses are due by November 11, 2022 at 5 PM CT.  

You must complete the request form to receive RFP details - and be registered to receive notice of addenda:


RFP 2223-17 Invitation to Bid - Economic Development Marketing Campaign

October 10, 2022 - 5:00pm to November 14, 2022 - 5:00pm

The City of Urbana Economic Development Division is seeking email proposals for services to develop an economic development marketing campaign to use in attracting development and business to targeted areas within the City of Urbana, as well as, tourists and new residents. The selected firm will be responsible for the development of a marketing campaign that can be used in both digital and print media platforms. Scope of project may be f ound through the City of Urbana website at

PDF's via a USB must be received at the Economic Development Division, 400 South Vine, Urbana, Illinois by not later than 5:00 pm central time on November 14, 2022