Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED-Request for Email Quotes: Escape Packs and Hoses (1920-41)

June 30, 2020 - 3:00pm

The Urbana Fire Department is seeking email quotes for the following items;

(4) Scott SKA PAK Escape Pack, SAR model, EZ Flo with vibralert, Kevlar harness, 4500 psi

(12) pneumatic SAR hose, 100’ sections. 1200’ total length.

The deadline for quotes is 6/30/2020 at 3:00 p.m.

Quotes can be sent to Division Chief Kyle Hensch at



CLOSED-Request for Email Quotes: Radar Unit Replacements (1920-40)

June 16, 2020 - 3:00pm to June 26, 2020 - 7:00am

The Urbana Police Department is seeking quotes for new hand-held portable stationary radar guns.  Current devices are Genesis Directional and Falcon HR radar guns.  The new devices should have similar functionalities.  Trade-ins of the old devices in conjunction with purchase of new devices would be preferable.  The department desires to replace seven of our current devices. 

 The deadline for quotes is 06/26/20 at 7:00 a.m.  Email quotes are preferred but can also be submitted by mail to the contact person listed below.  Questions should also be directed to the contact person via email or phone. 


Contact:  Sergeant Brian Willfong

                 Urbana Police Department

CLOSED - Invitation to Bid: Duty Pistol Replacement (1920-39)

Requesting Department: The City of Urbana Police Department
Contact Person: Lt. Jason Norton, Police Range Master
Address: 400 S. Vine St. Urbama, IL 61801
Telephone Number: (217) 384-2358
E-mail Address:

Submission date: June, 25, 2020    2:00 P.M. CST

The City of Urbana Police Department is seeking bids for the purchase of pistols, holsters and weapons-mounted lights to replace the current inventory. The Urbana Police Department also would require that the vendor accept the current inventory of pistols as trade for fair market value. The Department requests that Urbana Police officers be given a reasonable opportunity to purchase their specific pistols back from the vendor for what the vendor paid the department plus any paper work fee. The Department will require 30 days from the time the new pistols and accessories arrive to facilitate a changeover. The Department will then deliver the old inventory to the vendor. Vendors must submit a complete bid to the Urbana Police Department by 2:00 PM June 25, 2020.

CLOSED - Invitation to Bid: Leachate Force Main Cleaning (1920-38)

June 12, 2020 - 9:00am


The City of Urbana is seeking bids from qualified vendors to provide cleaning services for 2,404 feet of 2-inch diameter force main cleaning.

Sealed bids will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois 61802, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Bids will be accepted up to and no later than 9:00 AM CST, Friday, June 12, 2020.

CLOSED - Request for Proposals (1920-37): Fire Division Chief Promotional Testing

June 2, 2020 - 3:00pm





Requesting Department: Fire Department
Contact Person: Chief Charles Lauss
Address: 400 S. Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2421
E-Mail Address:

The City is seeking to select a qualified professional vendor to develop, validate, administer, and score assessment centers and/or written exam for the promotional testing of Division Chief in the Fire Department. 

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration: