Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

CLOSED - Invitation to Bid (ITB) #2021-03 Automated External Defibrillators

August 6, 2020 - 2:00pm to August 13, 2020 - 2:00pm

The City of Urbana Police Department is seeking bids for the purchase of two (2) Automated External Defibrillators to replace the current inventory.  Vendors must submit a completed bid to the Urbana Police Department by 2:00 p.m. August 13, 2020. 

CLOSED - Invitation to Bid: HVAC and Plumbing Services for City of Urbana Facilities (#2021-02)

August 11, 2020 - 2:00pm


Sealed bids will be received at the Urbana Public Works Department for Solicitation #2021-02 HVAC and Plumbing Services for City of Urbana Facilities.

Time and material HVAC and plumbing repair services are needed by municipal facilities under the jurisdiction of the City of Urbana, Illinois. This contract does not include HVAC and plumbing work in new construction. The City of Urbana does not guarantee a minimum value of this contract.

The Vendor will provide time and material general on-call and emergency service for repair, maintenance and minor alterations, to the heating, ventilating, air conditioning and plumbing systems at City of Urbana, Illinois facilities. The Vendor must have extensive experience in commercial service.

Register below to receive bid documents and specifications, and any subsequent addenda.

HVAC and Plumbing Services for City Facilities Contact Form

CLOSED - Request for Proposals: IBM Power7 Hardware and Software Maintenance (2021-01)

July 15, 2020 - 8:00am to July 30, 2020 - 5:00pm


The City of Urbana relies on an IBM Power7 720 server for critical systems. The City is actively replacing those systems running on the Power7, but will not complete that process before the expected end-of-life for our model (server 8202, model E4B). The City’s current IBM ServiceElite Entitlement Verification expires September 30, 2020.

The City would like to purchase extended software and hardware maintenance entitlement on our existing Power 7 machines for at least one year (to September 30, 2021), and desires an agreement for two years (to September 30, 2022). By September 2022, the City hopes to have transitioned away from all systems running on the Power7.

The City is asking Respondents to provide pricing for hardware maintenance, software maintenance, or both. The City may award the Contract to a single Successful Respondent, or may award Contracts for hardware and software maintenance separately with two Respondents.

Please register below to receive a copy of the proposal documents.

CLOSED-Request for Email Quotes: Struts and Swivel Ends (1920-43)

June 30, 2020 - 3:00pm

The Urbana Fire Department is seeking email quotes for the following items;

(4) Paratech pneumatic 25”-36” struts

(8) removable Paratech swivel ends

The deadline for quotes is 6/30/2020 at 3:00 p.m.

Quotes can be sent to Division Chief Kyle Hensch at