Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED-Request for Qualifications: Geothermal Urbana-Champaign Professional Services (Solicitation #2223-24)

Request For Qualifications for Geothermal Urbana-Champaign Professional Services (Solicitation #2223-24 )

The City of Urbana (City) is seeking qualified contractors to submit proposals for the design, procurement, and installation of new residential and commercial geothermal systems at bulk prices lower than the prevailing single system market rate for new construction and existing building geothermal heat pump systems for the Geothermal Urbana-Champaign program.  Scope of project may be examined, and copies obtained, at the Public Works Department, 706 Glover, Urbana, Illinois, 61802.

Emailed submissions must be received by no later than 12:00 p.m. Noon Central Time on February 10, 2023.

Bid documents are posted below.

CLOSED - RFI: Network Detection & Response Solution (2223-23)

January 23, 2023 - 4:38pm to February 14, 2023 - 5:00pm

The City of Urbana has published a Request for Information (RFI) for a Network Detection & Response Solution (Solicitation #2223-23).

Interested vendors can register here to receive the RFI materials:

Responses are due by February 14, 2023 at 5 PM CT.

Invitation to Bid: Staff Parking lot Improvement for the Urbana Free Library (UFL Solicitation # 2223-02)

January 20, 2023 - 8:00am to February 13, 2023 - 1:00pm

The Urbana Free Library is seeking sealed bids for the reconstruction of the Urbana Free Library staff parking lot at 305 S. Race Street at The Urbana Free Library.

Requesting Entity: The Urbana Free Library

Contact Person: Mike Hannan, Facilities Manager

Address: 210 West Green Street

Telephone: (217) 531-7080

E-Mail Address:


The original Proposal plus one copy MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Pre-Proposal Meeting Date: N/A

Proposal Submission Due: 2/13/2023 Time: 1:00 P.M. Central Time

Submit Bids To:

The Urbana Free Library

Administrative Office

210 West Green Street

Urbana, Illinois 61801

Request for Proposals: HVAC Engineering Services for The Urbana Free Library (UFL Solicitation # 2223-01)

January 11, 2023 - 8:00am to February 8, 2023 - 12:10pm

The Urbana Free Library is seeking HVAC Engineering Services necessary to provide system design, installation specifications, and procedures for the replacement of an existing air handler and two condensing units at The Urbana Free Library.

Requesting Entity: The Urbana Free Library

Contact Person: Mike Hannan, Facilities Manager

Address: 210 West Green Street

Telephone: (217) 531-7080

E-Mail Address:


The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration: 

Optional Pre-Proposal Meeting Date: 1/18/2023 Time: 9:15 A.M. Central Time in the Satterthwaite Conference Room, lower level of the Urbana Free Library, 210 W. Green St. Urbana, Illinois 61801

CLOSED-Invitation to Bid: Turf Care for the City of Urbana (Solicitation # 2223-22)

January 11, 2023 - 8:00am to February 4, 2023 - 11:00am

At 1:30 p.m. Friday, February 3, 2023, the City of Urbana will open bids for turf care of specified City of Urbana rights of way and facility lawn areas.  The turf care contract will run April of 2023 through November of 2024. Submit your interest to recieve the bid documents through the form found at: