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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED - Request for Proposals: Community Safety Review (Solicitation# 2223-05)

Submitted by WillK on August 8, 2022 - 11:24am

THIS POSTING HAS CLOSED. 

 

The City of Urbana is seeking proposals from qualified firms to provide a detailed review of the methods for providing services related to community safety. The intent is to reconsider the traditional roles of public safety departments (specifically, police and fire) as well as other departments, as appropriate. The goal is to promote community safety and well-being in ways that minimize harm related to race, poverty, and other social factors.

 

The selected firm will have the qualifications and staff resources necessary to perform an analysis of existing conditions, research alternative models, prepare a cost analysis, and develop a transition plan. The successful firm will provide services for the City of Urbana as outlined under Scope of Services in the attached RFP document. The City is looking for a team that has expertise in both traditional public safety reviews as well as an innovative approaches to assist the City in developing locally-tailored recommendations gives operational needs, financial constraints, and multi-jurisdictional collaboration.

 

Request for Proposal: Bond Counsel (#2223-04)

Submitted by TamraC on August 4, 2022 - 11:32am
Date: 
August 4, 2022 - 11:30am to August 26, 2022 - 5:00pm

The City of Urbana, Illinois is seeking proposals form qualified firms to serve as bond counsel for the City for a period of five (5) years. The City plans to issue debt late in calendar year 2022, and again in calendar year 2023 for a total of approximately $17.5 million. Each issuance will be $10 million or less and will be a private placement with a local bank. Each will be a general obligation, secured by the full faith and credit of the City of Urbana and will be bank qualified. The City may also require additional services of the selected bond counsel over the next five years.

Venders must register to receive the RFP. Please register using the contact form: https://www.urbanaillinois.us/node/10228

CLOSED Request for Proposal: Automotive Repair Services 2009 Ford Escape (Solicitation # 2223-03)

Submitted by LorriannaB on August 1, 2022 - 12:17pm

The City of Urbana is seeking proposals for automotive repair body shops to repair damages to the following vehicle or equipment: Year/Make/Model: 2009 Ford Escape Known/Observed Damages: Front end body repair and damaged radiator.

Proposals will be accepted from repairers until August 12, at 10:00 a.m. CDT.

Proposals must be submitted electronically (pdf format) to the Urbana Public Works Department, Fleet Supervisor via e-mail to tgcorry@urbanaillinois.us with the following format:

subject heading of "Company Name – Automotive Repair Services Proposal for City of Urbana – 2009 Ford Escape (MU02-09).”

The City of Urbana reserves the right to reject any and all proposals received.

The award of contract will be made by the Public Works Director, with recommendations from the Fleet Supervisor, and the decision will be final.

CLOSED Invitation to Bid: Philo Road and Boneyard Crossing Landscape Maintenance (Solicitation #2223-02)

Submitted by LorriannaB on July 13, 2022 - 2:58pm

Sealed BIDS will be received until 2:00 P.M. prevailing time on August 1 2022 and opened and read aloud publicly at 2:05 P.M. prevailing time on August 1, 2022 at the office of the City Arborist, 706 South Glover, Urbana, Illinois, 61802 for the PHILO ROAD AND BONEYARD CROSSING LANDSCAPE MAINTENANCE CONTRACTS. No further questions will be addressed following 4:00 P.M. July 22, 2022.

These contracts will include watering, weeding, fertilizing, mulching, graffiti removal and maintaining landscape areas within the public right-of-ways along Philo Road from Colorado Avenue to Florida Avenue and Boneyard Crossing from Griggs Street to Broadway Avenue.

Register online at the City of Urbana website: https://www.urbanaillinois.us/node/10196 to receive bid documents and specifications.