HOT TOPICS

Watch City Meetings
Proposed Schedule of Fees for Fiscal Year 2023/2024
Community Attractions
Request a Recycling Cart
Sustainability City-Wide

Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED- Invitation to Bid: Urbana City Building Wayfinding Renovation (Solicitation #2122-52)

Submitted by LorriannaB on April 26, 2022 - 2:15pm
Date: 
April 26, 2022 - 8:00am to May 19, 2022 - 2:00pm

The City of Urbana, Illinois will be accepting sealed bids for Urbana City Building Wayfinding Renovations at 400 South Vine Street, Urbana Illinois.

Bids will be received at the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, for: Urbana City Building Wayfinding Renovation 400 South Vine Street, Urbana Illinois.

This project will be constructed under a single lump sum general contract. A complete set of documents will be available from Eastern Engineering Supply, 404 E. University Ave., Champaign, IL. 61820, https://easternengineering.com/champaign-il/, 217.359.3261.

Refundable Plan Deposit: $75 for each set of bid documents. Two (2) sets maximum, Additional sets may be purchased without refund. For Electronic sets of bid docs, contact Eastern Engineering.

CLOSED-Request for Proposals: Fire Department Records Management System (#2122-50)

Submitted by AprilS on April 4, 2022 - 8:47am
Date: 
April 25, 2022 - 4:00pm

The Urbana Fire Department solicits proposals to implement a comprehensive, cloud-based, turnkey, and fully integrated Records Management System (RMS) solution. As its primary function, the RMS must reliably receive information from the dispatch agency via the computer-aided dispatch (CAD) feed and systematically retain and perform data reporting. As a secondary goal, Urbana hopes to use modules of the RMS to manage processes such as scheduling, time entry, equipment, inspections, and training. 

Venders must register to receive the RFP. Please register using the contact form: Fire Department Records Management System Contact Form 

Responses to the RFP are due by Monday, April 25, 2022 at 4:00 p.m. CST.

 

CLOSED - Request for Proposals: Wood Lockers (Foreign Fire Insurance Board)

Submitted by AprilS on March 29, 2022 - 3:22pm
Date: 
April 12, 2022 - 5:00pm

CLOSED - The Urbana Foreign Fire Insurance Board is seeking proposals for the construction and delivery of twenty-seven (27) solid wood lockers.

Proposals will be accepted until 5:00 p.m. on April 12, 2022 at the Urbana Fire Department, 400 S. Vine St., Urbana, IL 61801.

Electronic proposals may be emailed to tlthomas@urbanaillinois.us up to and until the aforementioned deadline.

Register below to receive any subsequent addenda:

Wood Lockers Contact Form

 

CLOSED - Invitation to Bid: Rain Barrel and Compost Bin Sale (Solicitation #2122-48)

Submitted by ScottT on March 18, 2022 - 7:40am
Date: 
March 18, 2022 - 7:30am to March 31, 2022 - 4:00pm

CLOSED

INVITATION TO BID (ITB #2122-48) The City of Urbana is seeking bids from qualified vendors to provide a one day sale of rain barrels and compost bins. Sealed bids will be accepted at the Public Works Department, 706 Glover Ave, Urbana, Illinois, 61802, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Bids will be accepted up to and no later than 4:00 PM CST, Thursday, March 31, 2022.

The bid documents are posted below.

 

CLOSED - Invitation to Bid: Turf Care for the City of Urbana (Solicitation #2122-47)

Submitted by AmandaF on March 15, 2022 - 7:40am
Date: 
March 29, 2022 - 1:30pm

CLOSED

At 1:30 p.m., Tuesday, March 29, 2022, the City of Urbana will open bids for turf care of specified City of Urbana rights of way and facility lawn areas. The turf care contract will be from April 2022 through December 2023.

Interested bidders are invited to complete the contact form below to obtain a set of bid documents.

Turf Care Contact Form

It is expected that this work will consist of caring for an estimated 10+ acres of lawn area. Illustrations of these areas and their location are included with the bid document.

The Contractor will not be required to pay prevailing wages, but will need to certify that they comply with the City of Urbana’s requirements for non-discrimination and maintenance of a drug-free workplace plus will be required to provide a certificate of insurance as described in the Specifications. In addition, the City may require any bidder to provide a list of references and clients served over the past five years and reserves the right reject bids based on the information received from references.