Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED - Invitation to Bid: Supply and Delivery of Redi-mix Concrete (1920-04)

September 26, 2019 - 2:00pm


Requesting Department: Urbana Public Works Department
Contact Person: Barb Stiehl
Address: 706 South Glover Avenue
Telephone No.: (217) 384-2342
E-Mail Address:

The City of Urbana is seeking bids from qualified vendors for supply and delivery of the City's annual requirement for concrete on as "as-required" basis.

Please register with the link below to have documents emailed to you.

Supply and Delivery of Redi-Mix Concrete Contact Form

Sealed hardcopy bids plus one (1) MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Bid Submission Date: 9/26/2019    Time: 2:00 P.M. Central Time



CLOSED - Request for Proposals: Fire Service Inventory Tracking Software (1920-03)

September 20, 2019 - 5:00pm


Requesting Department: Fire Department
Contact Person: DC Kyle Hensch
Address: 400 South Vine Street, Urbana, Illinois 61801
Telephone No.: (217) 384-2420
E-Mail Address:

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 9/20/2019 Time: 5:00 P.M. Central Time

CLOSED: Invitation to Bid: Fiber Optic Cable Installation (1920-02)

August 30, 2019 - 2:00pm


The following is sought:

The purpose of this work is to install fiber optic cable to connect the Landscape Recycling Center Ticket Booth to the Arbor Division Shop, and therefore to the rest of the City’s network for computer and phones service. The scope of work consists of:

  • installing new conduit and pull boxes;
  • pulling fiber optic cables;
  • splicing into the existing fiber network;
  • preparing fiber optic connections to the interior of the facility;
  • and testing of fiber optic cables inside the facility.

Requesting Department: Public Works
Contact Person: Scott R. Tess
Address: 706 Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2381
E-Mail Address:
Date of Invitation Posted on City’s website: 8/6/2019
Date Published in News-Gazette: 8/8/2019

Please register with the link below to have documents emailed to you.