Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

Closed - Request for Bid: Diesel Fuel Supplier (1819-07)

October 12, 2018 - 1:00pm


Sealed bids for a supplier to deliver USL Dyed #2 Diesel Fuel on a regular basis to 901 N. Smith Road will be received and at that time publicly opened and read at the office of Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:00 PM on October 12, 2018.

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.

If you would like to receive e-mail notification when new procurements are posted by the City, please sign up for the mailing list here:

Closed - Request for Quotes: Night Vision & Infrared Laser for Rifle (1819-08)

September 28, 2018 - 5:00pm


  • Night Vision-L3 EoTech AN/PVS 24 (M2124LR)
  • Infrared Laser-EoTech ATIPAL (AN/PEQ15)

Quotes are due to Lt. Jason Norton,, no later than Friday September 28, 2018 at 5pm (CST). If you have any questions, please contact Lt. Norton by email or phone.

Closed - Request for Quotes: Solar Powered LED Enhanced Signage (1819-06)

September 24, 2018 - 5:00pm


The City of Urbana (City) is seeking quotes to provide the City with equipment for solar powered LED enhanced signage. The City intends to install this equipment at two separate locations, with each installation requiring: a solar array, backup batteries, programmable timer, and a LED enhanced warning sign.

Equipment Requirements:

Signs shall meet the following requirements:

  • One (1) Pedestrian (W11-2) Warning Sign
  • One (1) Bicycle/Pedestrian (W11-15) Warning Sign
  • Size 36” x 36”
  • Fluorescent Yellow-Green Background
  • MUTCD compliant retroreflective prismatic sheeting
  • MUTCD compliant use of flashing Light Emitting Diodes (LEDs)


  • Two (2) programmable timers capable of initiating LED flashing for at least three (3) separate times of day (i.e. 7 am-9 am, 11 am-1 pm, 4 pm-6 pm)
  • Timer programming hardware and software

Solar Power

Closed - Request for Bid: 2018 Full Depth Concrete Patching - Part 2 (1819-05)

September 28, 2018 - 1:55pm


Sealed BIDS for the construction of the 2018 Full Depth Concrete Patching– Part 2 (City Section 18-00612-00-PV) including: 10” Class B Patching; 6” Class C Patching and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Friday, September 28, 2018 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Closed - Advertisement for Bids on Chiller Replacement and Furnace Replacement at the Urbana Free Library

September 18, 2018 - 3:00pm


The Urbana Free Library is seeking bids for the following:

Advertisement for Bids on Chiller and Furnace Replacement

Library Contact:

The Urbana Free Library
Celeste Choate
Ph: 217-531-7050