Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

Closed: Request for Bids: North Lincoln Avenue Resurfacing Project

July 6, 2017 - 1:55pm


Sealed BIDS for the construction of the N. Lincoln Avenue Resurfacing (City Section 16-00576-00-RS) including: hot-mix asphalt mainline; hot-mix asphalt surface removal; pavement patching; curb and gutter removal and replacement; sidewalk curb ramp removal and replacement; and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Thursday, July 6th, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

Bid details are listed in the document below.

CLOSED: Request for Proposal for Canine Trained in Narcotics Detection, Tracking, & Article Searches

June 30, 2017 - 5:00pm


The City of Urbana is seeking proposals from qualified vendors for a canine with various training requirements.

Proposals will be accepted no later than 5 p.m. on June 30, 2017.

Questions regarding the request for proposal should be directed to Lt. Rich Surles at the Urbana Police Department. He may be reached via email at or by telephone at 217-384-2330.

The proposal shall include initial training, as well as maintenance training of a canine handler with the same designated canine. Qualification of the vendors shall be made available to the City of Urbana upon demand in order for a proposal to be considered.

The specifics of the proposal are listed in the document below.

CLOSED Request for Bids: Surface Seal Maintenance Project

June 19, 2017 - 2:00pm


Bid proposals are being accepted for the 2017 Surface Seal Street Maintenance Project.

Plans and proposal forms will be available in the office of Director of Public Works, 706 South Glover, Urbana, Illinois 61802.

The bid deadline is June 19, 2017 at 2:00 pm.

Bid details are listed in the document below.

Closed: Request for Bids: Fire Station Bathroom Renovation

May 25, 2017 - 2:00pm


Bids will be received at the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, for:

Fire Station Bathroom Renovation
400 South Vine Street, Urbana Illinois

Bids will be received through 2:00 P. M., Thursday, May 25th, 2017, at the Public Works Center, 706 South Glover Avenue, Urbana, Illinois, and at said time the bids shall be opened and read publicly.

A Mandatory Pre-Bid Meeting has been scheduled on Tuesday, May 16th, 2017, at 1:00 P. M., in the second-floor executive conference room at the Urbana City Building, 400 South Vine Street, Urbana, Illinois 61802. Attendance is required to qualify for bid submission.

Any questions regarding this Bid process and Pre-Bid Meeting may be directed to Mr. Vince Gustafson, Public Facilities Manager for the City of Urbana, at (217) 384-2342 or by email at