Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed: RFQ#1819-15 Two 2019 Ford Fusion SE Sedans

March 7, 2019 - 2:00pm


The City of Urbana is seeking bids from qualified vendors to provide two 2019 Ford Fusion SE sedans. 

Sealed bids will be accepted at the Public Works Department, 706 Glover, Urbana, Illinois, 61802, Monday through Friday, 8:00 a.m. to 5:00 p.m. 

Bids will be accepted up to and no later than 2:00 p.m. CST, Thursday, March 7, 2019 and at said time the bids shall be opened and read publically.  The bid document is attached for download on this page below.

Closed - Request for Proposals: Printing and Shipping of Under the Canopy 3rd Edition (1819-13)

February 20, 2019 - 1:30pm


Sealed bids will be received at the Office of the Director of Public Works, City of Urbana for:

BID #1819-13 Printing and Shipping of Under the Canopy 3rd Edition for the City of Urbana.

Specifications may be obtained from:

Office of the Director of Public Works
706 South Glover Avenue
Urbana, Illinois 61802

Bids will be received through 1:30 PM, Wednesday, February 20, 2019 and at said time the bids shall be opened and read publicly.

The City reserves the right to reject any or all bids and to waive irregularities or technicalities.

Closed: Residential Demolition / Removal / Infill Bid Notice

January 22, 2019 - 1:00pm


The City of Urbana, Grants Management Division, is inviting sealed bid proposals for the demolition, removal and infill at 1407 West Beslin Street.  The property is a residential lot with a single family residential structure and miscellaneous junk and debris.

Complete Bid packet including the pre-demolition asbestos survey may be obtained from:

Community Development Services Department
Grants Management Division
400 South Vine Street
Urbana, Illinois  61801

You may pickup a bid packet during our office hours, which are Monday through Friday, 7:30 am to 4:30 pm.  If you have any additonal questions, please contact Randy Burgett at (217) 384-2373. 

BID OPENING DATE:  1:00 pm on Tuesday, January 22, 2019


Closed - Request for Quotes: Fire Hose

December 27, 2018 - 4:00pm


The Urbana Fire Department is seeking quotes for fire hose.

Quotes should include pricing for the following:

  1. 1.75” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  2. 2.50” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  3. 3.00” X 50’ DJ800 (or equivalent) fire hose, assorted colors, stenciled.
  4. 5.00” X 50’ Hydroflow (or equivalent) LDH fire hose, yellow, stenciled.
  5. 5.00” X 100’ Hydroflow (or equivalent) LDH fire hose, yellow, stenciled.

Quotes should include shipping costs to Urbana Fire Station 1, located at 400 S. Vine Street, Urbana, Illinois.

All quotes will be considered until 4:00 PM on December 27, 2018.

Quotes should be emailed to Division Chief Kyle Hensch at

Closed - Request for Proposals: Tree and Stump Removal (1819-12)

December 7, 2018 - 1:30pm


The following is sought: City of Urbana, Illinois, will entertain bids to provide all supervision, labor, tools, equipment and services required to perform tree and stump removal work in the City of Urbana as specified herein.

Requesting Department: Public Works Department
Contact Person: Michael Brunk, City Arborist
Address: 706 S. Glover Ave. Urbana, IL 61802
Telephone No.: (217) 384-2393
E-Mail Address:

Date of Request Posted on City’s website: 11/21/2018
Date Published in News-Gazette: 11/21/2018

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 12/07/2018
Time: 1:30 P.M. Central Time