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Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:  https://procurement.opengov.com/portal/urbanaillinois

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: https://procurement.opengov.com/signup 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page: https://procurement.opengov.com/portal/urbanaillinois

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!

 

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

 

Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Proposals: Personal Protective Equipment (1819-18)

Submitted by admin on April 22, 2019 - 3:11pm
Date: 
May 8, 2019 - 5:00pm

Closed

Requesting Department: Urbana Fire Department
Contact Person: DC Kyle Hensch
Address: 400 S. Vine Urbana, Illinois 61801
Telephone No.: (217) 621-1863
E-Mail Address: kdhensch@urbanaillinois.us

Date of Request Posted on City’s website: 4/22/2019
Date Published in News-Gazette: 4/26/2019

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 5/8/2019
Time: 5:00 P.M. Central Time
Allowable Means for Transmitting Proposals: Hardcopy; Electronic

Closed - Request for Bids: 2019 Concrete Sidewalk Repair Project (Solicitation 1819-17)

Submitted by admin on April 22, 2019 - 2:51pm
Date: 
May 15, 2019 - 2:00pm

Closed

Sealed BIDS will be received until 2:00 P.M. prevailing time on May 15, 2019 and opened and read aloud publicly at 2:02 P.M. prevailing time on May 15, 2019 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2019 CONCRETE SIDEWALK REPAIR PROJECT (City Section 18-00617-00-SW) furnishing of all materials, equipment and labor necessary complete the removal and replacement of existing concrete sidewalks with new portland cement concrete (P.C.C.) sidewalks.

Work shall also include curb and gutter replacement, driveway replacement, traffic control, restoration, and all other work related to the completion of the project. All of the sidewalks and streets under this project belong to the City of Urbana.

Each BID must be accompanied by a BID BOND payable to the City of Urbana in the amount of five percent of the total amount of the BID. The Bid Bond of the three lowest bidders for the CONTRACT will be held until receipt of a signed CONTRACT and CONTRACT BOND. All other BID BONDS will be returned after comparison of the BIDS.

Closed - Request for Proposals: Automatic External Defibrillators (1819-16)

Submitted by admin on April 1, 2019 - 9:03am
Date: 
April 15, 2019 - 5:00pm

Closed

  1. Five (5) Philips Heartstart FR3 AED’s with graphical display (or equivalent.) The equivalent must fit inside the HeartStation rescue cabinet
  2. Five (5) Soft system cases. Must hold the AED, spare battery and extra electrodes
  3. Five (5) Spare batteries
  4. Ten (10) sets of electrodes
  5. Five (5) Infant/child Key (or equivalent.)

The City will not require a performance bond for this project.

The original Proposal plus 0 copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 4/15/2019
Time: 5 :00 P.M. Central Time
Allowable Means for Transmitting Proposals: Hardcopy; Email with signed attachment

Proposals and accompanying documents must be submitted in a sealed envelope addressed:

City of Urbana Fire Department
c/o Division Chief Derrick Odle
400 S. Vine St. Urbana, IL 61801

Envelope must be plainly marked on the outside as follows:

Closed - Request for Proposals: Police Department Lockers (Solicitation 1819-15)

Submitted by admin on March 14, 2019 - 3:41pm
Date: 
April 15, 2019 - 9:00am

Closed

The following is sought: The police department is seeking a company to remove all of the old lockers in the two police department locker rooms. The police department will then need the vendor to supply replacement lockers and install them per the manufacturer specifications and any applicable city codes.

Requesting Department: Urbana Police Department Contact Person: LT. Jason D. Norton Address: 400 S. Vine, Urbana Illinois 61801 Telephone No.: (217) 377-2677 E-Mail Address: nortonjd@urbanaillinois.us

Date of Request Posted on City’s website: 3/14/2019

Date Published in News-Gazette: 3/18/2019

The original Proposal MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Site Inspection Date: 4/1/2019
Time: 9:00 A.M.Central Time

Proposal Submission Date: 4/15/2019
Time: 9:00 A.M.Central Time

Closed: ITB #1819-14 Bulk Rain Barrel and Compost Bin Sale

Submitted by ScottT on February 22, 2019 - 7:52am
Date: 
March 29, 2019 - 2:00pm

Closed

The City of Urbana is seeking bids from qualified vendors to provide a one day bulk sale of compost bins and rain barrels. Bids will be accepted at the Public Works Department, 706 Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m. 

Bids will be accepted up to and no later than 2:00 CST p.m., Friday, March 29th, 2019 and at said time shall be opened and read publicly. 

Please register with the link below to have documents emailed to you.  You may also receive a paper copy of the ITB at 706 Glover Ave. Urbana, IL 61802. 

Bid Registration:
https://www.urbanaillinois.us/node/7893