Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Bid: Urbana Police Department Squad Car Equipment Installer

May 18, 2018 - 5:00pm


The scope of work will entail removing the overhead lights, prisoner seat and partition and tool box from our current fleet vehicles. Those items along with a center console, driver’s seat partition, rifle rack, in car video system, computer system and all related wiring will need to be installed in the new fleet. There will be a total of nine marked cars and three unmarked cars. The unmarked cars will all have internal lighting to be installed. One of the unmarked cars will not have partitions to be installed.

Included in the quote should be the cost and length of time estimated to outfit one car and any warranty provided by the installer. If there are any questions, please contact Lt. Jason Norton at the Urbana Police Department, 384-2320.

Bids should be received no later than May 18, 2018 at 5:00 p.m. Send to the attention of Lt. Jason Norton at the email address below.

Closed - Request for Proposals: Compost Trommel Screen

May 25, 2018 - 1:30pm



The City of Urbana is seeking proposals, for the purchase of 2018 or latest production model trommel screen which has a minimum 6 ft. diameter by 26 ft. length screen drum and is fully assembled, axle-mounted and diesel powered, which will accept, process material, and then separate it. This trommel screen shall be self-contained and include an attached “screened fines conveyor” and an “overs conveyor” that fold up hydraulically for transportation. This equipment shall be mounted on a towable chassis and be delivered complete, fully operational, and ready for service when complete.

Specifications of Compost Trommel Screen may be examined, and copies obtained, at the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois, 61802.

Sealed submissions must be received at the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois, 61802, by no later than 1:30 p.m. Central Daylight Savings Time on May 25, 2018, at which time the proposals will be opened and the names and bids of the Proposers read publicly.

Closed - Request for Bid: 2018 Full Depth Concrete Patching Project

May 16, 2018 - 12:55pm



The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Each bid shall be accompanied by a certified check, bank draft, bank cashier's check or bid bond acceptable to the Owner in an amount not less than five percent (5%) of the amount bid, payable without condition to the Owner as a guaranty that the Bidder, if awarded the Contract, will promptly execute the Agreement in accordance with the Proposal and the other Contract Document, and will furnish good and sufficient bond for the faithful performance of the work.

Closed - Invitation to Bid: Nuisance Refuse Abatement Service ITB#1718-23

May 30, 2018 - 2:00pm


An Invitation to Bid for Nuisance Refuse Abatement Service ITB#1718-23 may be requested through this page:

Copies are also available at the City of Urbana Public Works Department, 706 Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.

All bids are due by 2:00 pm May 30, 2018, at the above address.

Closed - Request for Proposals: Facilities Master Plan Services

May 29, 2018 - 2:00pm


The City of Urbana is seeking responses from qualified Consultants interested in providing long term planning services to address existing and future city government physical facility needs. Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m. Proposals will be accepted up to but no later than 2:00 p.m., Tuesday May 29, 2018.

Project Goal: