Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed: Request for Bid: Fire Station Bathroom Renovation

February 1, 2018 - 2:00pm


The City of Urbana, Illinois will be accepting sealed bids for the renovation of a bathroom located in the Fire Station at 400 South Vine Street, Urbana Illinois.

Bids will be received at the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802, for:

Fire Station Bathroom Renovation BID # 1718-16
400 South Vine Street, Urbana Illinois

This project will be constructed under a single lump sum general contract. A complete set of documents will be available from:

Dean’s Superior Blueprint
404 E. University Ave.
Champaign, IL. 61820

Closed: Request for Proposals: Parking Citation Software

January 31, 2018 - 5:00pm


The City of Urbana seeks proposals to purchase parking citation software, equipment and a management system. The proposal should include all applicable hosting, subscription, maintenance and/or service contract fees. This procurement is open to all businesses actively engaged in the development and delivery of parking software and related items as specified in the RFP.

The City of Urbana rents parking spaces and utilizes parking meters to generate revenues that are used to maintain and construct parking facilities. Revenues from these parking services are allocated to the Motor Vehicle Parking System Fund, where the expenses of maintaining parking services are reported. Public parking facilities are provided as an enterprise activity. The amount expected to be raised in FY 17/18 is $1.46 million. Approximately 50% of the amount is collected from spaces and meters in the University campus area. The current meter rate on campus is $1.00 per hour. The City maintains over 1,400 metered spaces and over 250 parking rental spaces on-street and in municipal lots.

CLOSED: Request for Proposals (RFP) for Power7 Maintenance Entitlement

December 19, 2017 - 2:00pm


The City of Urbana relies on an IBM Power7 server for many critical systems. “Power7” is the model name of the City’s current IBM server, and more information can be found on it here:

The City would like to purchase three more years of software and hardware maintenance entitlement on our existing Power7 machines. The City’s current IBM ServiceElite Entitlement Verification expires December 20, 2017. The new term will last until the Power7's end-of-life date: September 30, 2019.

The due date for Proposals is Tuesday, December 19, 2017 at 2:00 PM CT.

The City is asking anyone who wants to receive the RFP to register through this webform: The purpose of collecting registration information is so that we can properly notify all recipients of addenda and answers to submitted questions.

Development Opportunity: 1102 N Broadway

January 31, 2018 (All day)

Current Use: Vacant 30,000 SF former school building
Year Built:  1925, with additions in 1951 and 1954
Lot Size: 3.5 Acres
Building Size: 30,000 SF
Traffic Count: 1,950 ADT

The site overlooks Crystal Lake Park; 144 acres of urban forest, the Saline Branch, Crystal Lake, and the Lake House. The park is also adjacent to Busey Woods, the Anita Purves Nature Center, and Crystal Lake Family Aquatic Center. The site is located across the park from Carle Hospital, with 6,000 employees.

Interested parties should review the attached Fact Sheet or contact the Economic Development Division at (217) 384-2444 for more information.

 Washington School Fact Sheet 


Closed: Request for Bids: Smith Road Sanitary Sewer Extension

November 28, 2017 - 1:55pm


Sealed BIDS for the construction of the Smith Road Sanitary Sewer Extension (City Section 17-00589-00-SR) including:

  • construction of new 8-inch sanitary sewer main with manholes and service connections;
  • pavement patching;
  • and other incidental work

will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Tuesday, November 28, 2017 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up.