Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Letters of Interest - Professional Services for 2018-2020 Material Testing

June 15, 2018 - 4:00pm


Professional services will include but not be limited to:

  • performing Standard Proctor testing,
  • sub-grade compaction testing,
  • subbase/base course compaction testing,
  • Hot Mix Asphalt (HMA) and Portland Cement Concrete (PCC) plant inspection,
  • HMA compaction inspection,
  • aggregate gradation,
  • PCC field testing,
  • PCC strength testing

The Request for Letters of Interest may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL. 61802.

All Letters of Interest must be received no later than 4:00 p.m., Friday, June 15, 2018.

Closed - Request for Proposals: Boneyard Creek Tree and Woody Vegetation Removal

May 23, 2018 - 10:00am


The City of Urbana will receive proposals for the removal of woody vegetation and trees from the Boneyard Creek channel from North Broadway Avenue to North Vine Street.

The proposal document may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL, 61802.

Proposals will be received until 10:00 a.m. on Wednesday May 23, 2018, at which time the proposals will be opened and the names and bids of the Proposers read publicly. The City reserves the right to reject any or all proposals, and to waive irregularities or technicalities.

Closed - Request for Bid: Urbana Police Department Squad Car Graphics Installation

May 18, 2018 - 5:00pm


The Urbana Police Department will be purchasing a new fleet of squad cars after July 1, 2018. We estimate the cars to arrive six to eight weeks after being ordered and graphics installation to begin late September-early October. We are seeking a qualified company to install graphics on the new fleet. The graphics will be the same as the current fleet.

There will be a total of nine marked cars and three unmarked cars. The only graphics the unmarked cars will have are three-inch car numbers on the front and back along with the “Thin Blue Line” flag. The marked cars will not be changed.

To set up an appointment to inspect the current graphics or if you have any questions, please contact Lt. Jason Norton at the Urbana Police Department, 384-2320.

Bids should be received no later than May 18, 2018 at 5:00 p.m. Send to the attention of Lt. Jason Norton at the email address below.