Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here:

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:

Bid# 1112-13 Tuck Pointing & Concrete Masonry Unit (CMU) Replacement & Repainting

June 18, 2012 - 2:30pm

The City of Urbana, Department of Public Works, is accepting bids for Tuck Pointing and Concrete Masonry Unit (CMU) Replacement for its Public Works building located at 706 South Glover Avenue, Urbana, Illinois and the repainting of its storage facility and Public Works building at 704 and 706 South Glover Avenue, Urbana, Illinois.

Bid proposals must be placed in an envelope, sealed and marked on the outside: “Tuck Pointing & Concrete Masonry Unit (CMU) Replacement at 706 S. Glover Avenue & Repainting of 704 and 706 South Glover Avenue, Urbana, Illinois”, and include the Bid #: 1112-13.

All completed bids, mailed or delivered, are to be received no later than 2:30 PM on June 18, 2012 at the City of Urbana, Department of Public Works, 706 South Glover, Urbana, IL, 61802. Proposals received after this deadline will not be considered.

The City of Urbana reserves the right to waive any and all irregularities and to reject any or all bids.

Request for Bids--Cunningham Avenue Street Improvements

June 8, 2012 - 2:00pm

Sealed bids for furnishing materials, equipment, and labor necessary for City Section 12-00515-00-PV--Cunningham Avenue Street Improvements will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois  61802 until 1:55 p.m. prevailing time on Friday, June 8, 2012 and publicly read aloud at 2:00 p.m. at said office.

The bid documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois  61802.

CLOSED: Computer Purchase Bids

June 1, 2012 - 12:00pm


Proposals are being received by the City of Urbana to purchase 75 - Intel 3.3Ghz Core i5 Processor, Windows 7 compatible, FCC ‘B’ certified, mini-tower computers with 5 year warranty & ‘parts closet’.

Specifications and instructions may be obtained at no cost from the Collections Office of the Finance Department of the City of Urbana at 400 S. Vine Street, Urbana, IL 61801. They are also available below.

All three forms should be completed and returned with the bid. Proposals for the computers will be accepted until 12:00 noon, Friday, June 1, 2012.

The City reserves the right to reject any or all bids, and to waive irregularities or technicalities.

Request for Proposal--Uniform Rental and Laundry Services and Purchase of Workwear and Apparel

April 30, 2012 - 1:00pm

The City of Urbana Public Works Department is seeking requests for proposals (RFP) for uniform rental and laundry services and direct purchases of workwear and apparel for its employees until Monday, April 30, 2012 at 1:00 p.m.  The RFP specifications may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, Illinois  61802 or by downloading the file below.  Those who download the file are encouraged to check the site before submitting the RFP for any future corrections or addendum to the RFP.

CLOSED Request for Bid: Grass & Weeds Nuisance Abatement

April 23, 2012 - 1:00pm

The City of Urbana, Environmental Management Division, requests bids for removal of grass and weeds from properties that have failed to comply with City vegetation nuisance ordinances. Companies interested in performing these services must submit a completed bid form before 1:00 p.m. prevailing time on Monday April 23, 2012.

The selected Contractor shall provide all labor, equipment, fuel, supplies, and transportation needed to perform the desired services. Services shall be provided on a request basis only. The program averages eighty service requests per year, although a minimum or maximum is not guaranteed.

Prior to award of an agreement, the City may require from the bidder, a detailed statement regarding the business organization and ability of the bidder to complete the work.

Information pertaining to financial resources, experience of personnel, available equipment, and previously completed turf care contracts may also be required. Minimum insurance requirements apply. Bid packet may be picked up at 706 South Glover Avenue, Urbana, IL 61802 or downloaded from the file below.