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Bids and RFPs

The City posts information about current procurement opportunities below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

If you would like to receive e-mail notification when new procurements are posted to this page, please sign up for the mailing list here: http://eepurl.com/di4k75

The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page: http://www.urbanaillinois.us/government/mayors-office/human-relations/public-vendorscontractors

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here: http://www.urbanaillinois.us/Purchasing-Forms

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here: http://www.urbanaillinois.us/Purchasing-Forms

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link: https://www2.illinois.gov/idol/Laws-Rules/CONMED/Pages/prevailing-wage-a...

CLOSED Request For Proposals: Parking Lot Snow Plowing

Date: 
October 31, 2011 - 3:00pm

RFP #1112-04

Proposals will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for:

Parking Lot Snow Plowing

Proposals will be received through 3:00 P. M., Monday, October 31, 2011, and at said time the proposals shall be opened and read publicly.

The City reserves the right to reject any or all proposals and to waive irregularities or technicalities.

CLOSED Request for Proposal: Collection and Chemical Analysis of Groundwater Samples from the Urbana Landfill Complex

Date: 
October 31, 2011 - 2:00pm

# 2011/12-01

The Champaign-Urbana Solid Waste Disposal System (CUSWDS) will receive proposals to provide for:

Collection and Chemical Analysis of Groundwater Samples from the Urbana Landfill Complex

The proposal document may be obtained from the Urbana Public Works Department, 706 South Glover Avenue, Urbana, IL, 61802, (217) 384-2342, or may be found below.

Proposals will be received until 2:00 p.m., Monday, October 31, 2011, at which time the proposals will be opened and the names of the Proposers read publicly.

The CUSWDS reserves the right to reject any or all proposals, and to waive irregularities or technicalities.

CLOSED Bid# 1112-03 Tuck Pointing & Concrete Masonry Unit (CMU) Replacement

Date: 
September 23, 2011 - 2:30pm

Bid# 1112-03 Tuck Pointing & Concrete Masonry Unit (CMU) Replacement at 706 S. Glover Avenue & Repainting of 704 and 706 S. Glover Avenue, Urbana, Illinois.

The City of Urbana, Department of Public Works, is accepting bids for Tuck Pointing and Concrete Masonry Unit (CMU) Replacement for its Public Works building located at 706 S. Glover Avenue, Urbana, Illinois and the Repainting of its storage facility and Public Works building at 704 and 706 S. Glover Avenue, Urbana, Illinois. In addition to compliance with the attached specifications the successful bidder will also:

  • Protect all landscaping and site improvements; and
  • Contact and coordinate with utilities as necessary.

Specifications and approximate volumes (shown on photographs) can be downloaded below. It is the bidder’s responsibility to visit the physical site to verify conditions.

Each bidder shall complete and include with their bid a Purchase Certification Form and Equal Opportunity Workplace Statistics Form. In addition, bidder must provide a copy of their Certificate of Liability Insurance and Bid Bond for 5% of the total project bid.

Request for Bids: Signage & Wayfinding Phase I Implementation

Date: 
September 30, 2011 - 2:30pm

Sealed BIDS will be received until 2:30 P.M. local time on September 30, 2011 and opened and read aloud publicly at the Office of the Director of Public Works for the furnishing of all materials, equipment and labor necessary for Phase 1 Implementation: Signage & Wayfinding, and other incidental work.


Specifications are available for download below. Please contact the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802 if other arrangements for receipt of bid related materials need to be made.


Any questions must be submitted in writing by 2:00 P.M. local time on September 16, 2011 to the Director of Public Works. Written answers will be provided to all bidders.


The City reserves the right to reject any or all bids, and to waive irregularities or technicalities.

Notice of Request For Proposals for Cellular Telephone Service

Date: 
September 20, 2011 - 2:00pm

The City of Urbana is seeking competitive proposals to satisfy cellular telephone service and equipment needs. A set of sample bills for actual usage of current cellular telephone service for a typical month by the City of Urbana is provided. The bills are broken down into the preferred billing groups and show the detailed billing required.


All proposals must include: 



  • Examples and literature for equipment that is free with contract and cost of upgrading to other equipment. 

  • Map of coverage area. 

  • Roam areas, access fees, and long distance rates. 

  • Description of and features included. At a minimum, features must include call waiting, voice mail, detailed billing, and caller I.D. 

  • Description of ‘Push-To-Talk’ feature and associated costs, if any.

The City requires that a specific account representative be assigned to address inquiries, periodic reviews, changes, and problems. If you have any questions, please call N. Patrick Pioletti, Public Facilities Manager, at 217-384-2342 or 217-384-2375.