Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

CLOSED - Request for Bid: Nuisance Vegetation Abatement Service

March 26, 2018 - 2:00pm


The City of Urbana is requesting bids for ITB #1718-19 Nuisance Vegetation Abatement Service.  The service will involve mowing and trimming vegetation on properties sited for nuisance code violations.

The Invitation to Bid can be obtained at the Public Works Department 706 Glover Ave. Urbana, IL 61802 or by registering at:

Bids are due 2:00pm March 26, 2018 at the Public Works Department 706 Glover Ave. Urbana, IL 61802.

Questions about this Invitation to Bid should be directed to Scott Tess, by email at

CLOSED: Request for Proposals #1718-20: Rain Barrel and Compost Bin Semi-Truck Sale

March 9, 2018 - 2:00pm


Specifications and General Terms and Conditions may be requested through this page:  Alternatively, they may be examined and copies obtained at the City of Urbana Public Works Department, 706 Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m.

Questions about this Invitation to Bid should be directed to the City of Urbana Environmental Sustainability Division Manager, Scott Tess, by email at or by telephone at 217.384.2381. 

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.


William R. Gray, P. E., Director
City of Urbana, Illinois 61802

Closed: Request for Proposals - 2018-2020 Sewer Clean-Up Contract

February 15, 2018 - 5:00pm

The City of Urbana is requesting proposals for the 2018-2020 Sewer Clean-Up Contract. This contract will involve work associated with Category 3 water damage mitigation and repair deemed necessary because of sewer cleaning activities. This contract will be awarded for a two-year period and the prices submitted must be honored for the duration of the contract.

All proposals submitted by the end of day (5:00pm local time) on Thursday, February 15, 2018 will be considered for this contract. The notice of award for this contract will be issued the following week.

RFP materials for this contract may be obtained from the Public Works Department by contacting Justin Swinford at or 217-384-2343.

REVOKED: Request for Proposals: Fire Department Vehicle Exhaust Removal System

March 6, 2018 - 2:30pm


The City of Urbana is seeking proposals from qualified firms for the design, manufacture, and complete installation of direct capture vehicle exhaust systems at:

  • Fire Station #1 (400 South Vine Street)
  • Fire Station #2 (2103 Philo Road)
  • Fire Station #3 (1407 North Lincoln Avenue) in Urbana, Illinois.

Proposals will be accepted at the Public Works Department, 706 South Glover Avenue, Urbana, Illinois, Monday through Friday, 8:00 a.m. to 5:00 p.m. Proposals will be accepted up to and no later than 2:30 CST p.m., Tuesday, March 6th, 2018 and at said time shall be opened and read publicly.

The City of Urbana reserves the right to reject any or all proposals, and to waive irregularities or technicalities based on the City’s determination of its best interests.

Closed: Request for Bid: Illinois Traffic Citations and Warning Tickets

February 9, 2018 - 5:00pm


  1. IL Traffic Ticket: 6-PART NCR (original, canary, white, green, goldenrod, blue), double-side printing (front same, 2nd side has unique pages [except for pages 2&3]) 25 traffic citations per book, sequential numbering in the upper right corner of each ticket, printing for URBANA POLICE, CHAMPAIGN COUNTY, URBANA ILLINOIS, COURTROOM L, 101 E MAIN STREET, URBANA, 61801 IL. Traffic Tickets must conform to ILLINOIS UNIFORM TRAFFIC CITATION AND COMPLAINT.  Quantity:  101 and 201/book. 
  2. Warning Notice: 3 Part NCR (original, pink, canary), double-sided printing on pages 2&3, 50 Warning notices per book, sequential numbering in the upper right hand corner of each Notice, printing for URBANA POLICE DEPARTMENT, 400 SOUTH VINE STREET, URBANA, IL, (217) 384-2320.  Quantity:  51, 101, and 201/book. 

Examples of Warning and Citation are attached below. If you would like to see the actual ticket books, please contact:

Urbana Police, 400 S. Vine Street
Urbana, IL 61801 
(217) 384-2320