Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Notice of Request For Proposals for Cellular Telephone Service

September 20, 2011 - 2:00pm

The City of Urbana is seeking competitive proposals to satisfy cellular telephone service and equipment needs. A set of sample bills for actual usage of current cellular telephone service for a typical month by the City of Urbana is provided. The bills are broken down into the preferred billing groups and show the detailed billing required.

All proposals must include: 

  • Examples and literature for equipment that is free with contract and cost of upgrading to other equipment. 
  • Map of coverage area. 
  • Roam areas, access fees, and long distance rates. 
  • Description of and features included. At a minimum, features must include call waiting, voice mail, detailed billing, and caller I.D. 
  • Description of ‘Push-To-Talk’ feature and associated costs, if any.

The City requires that a specific account representative be assigned to address inquiries, periodic reviews, changes, and problems. If you have any questions, please call N. Patrick Pioletti, Public Facilities Manager, at 217-384-2342.

Completed proposals are due no later than 2:00 p.m. on Tuesday, September 20, 2011.

ADDENDUM - Advertisement For Bid - Phase I Implementation: Signage & Wayfinding

August 25, 2011 - 2:30pm


Please disregard and discount the previous copy of the “Design Intent Document Specifications” in the abovementioned bid documents for this bid process. Please use the updated attached ADDENDUM file in its place for this bid process.

City staff apologizes for any confusion or inconvenience caused from the inaccuracies found within the original bid documents. Thank you in advance for your attention to this matter.
Sincerely, William R. Gray, P. E. Public Works Director.

Bids will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for:


Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802.

Bids for Parking Lot #12 Construction Project

August 31, 2011 - 2:00am

Sealed BIDS will be received until 2:00 P.M. prevailing time on AUGUST 31, 2011 and opened and read aloud publicly at 2:05 P.M. prevailing time on AUGUST 31, 2011 at the office of the City ENGINEER, 706 South Glover Avenue, Urbana, Illinois, 61802 for the furnishing of all materials, equipment and labor necessary for the Parking Lot #12 Project (City Section 11-00507-00-PK).

The project includes constructing a new 4,482 square foot asphalt parking lot including storm sewer and other site work.

CLOSED Request For Proposals - Facility Electrical Services

August 12, 2011 - 2:00pm

Proposals will be received at the Office of the Director of Public Works, City of Urbana, Illinois, for:


Specifications may be obtained from the Office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois, 61802.

Proposals will be received through 2:00 pm Friday, August 12, 2011, and at said time the proposals shall be opened and read publicly.

The City reserves the right to reject any or all proposals, and to waive irregularities or technicalities.