Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Letters of Interest: Professional Services for Stormwater Master Plan (Solicitation 1819-11)

November 9, 2018 - 4:00pm


The City is seeking Letters of Interest to provide the City of Urbana with professional services for stormwater planning.

Professional services will include but not be limited to surveying, engineering, and planning for the production of a document to guide the City’s future efforts towards stormwater management, stormwater infrastructure, and water quality improvement practices.

The Letter of Interest shall include the information listed in this document:

Request for Letters of Interest Professional Services for Stormwater Master Plan

The City intends to use a qualification-based selection process for the procurement of these services. Critical factors in that selection will include responsiveness of the Letters of Interest, description of approach to the services, relevant project experience, qualifications of the responding firms and principal assigned staff, readiness to undertake the required services, and client references.

Closed - Request for Proposals: 2018-2020 City Owned Parking Lot Snow Plowing (1819-10)

November 1, 2018 - 2:00pm


Sealed proposals will be received by the City of Urbana in the lobby of the office of the Director of Public Works, 706 Glover Avenue, Urbana, Illinois, 61802 until 2:00 p.m. prevailing time on Thursday, November 1st 2018 for the plowing of snow on City owned parking lots. The Proposal shall be publicly opened and read aloud at 2:05 p.m. on said date.

The RFP documents may be examined and copies obtained at the office of the Director of Public Works, 706 Glover Avenue, Urbana, Illinois.

This contract will be awarded to the lowest responsive and responsible Bidder considering conformity with the terms and conditions established by the City of Urbana in the Proposal and contract documents. The City of Urbana reserves the right to reject any and all Proposals, to waive any irregularities or informalities in the bids, to re-advertise the proposed improvements, and to make any award deemed to be in the best interest of the City of Urbana.

Closed - Request for Proposals: Two-tone Voice Pagers and Accessories (Solicitation 1819-09)

October 26, 2018 - 5:00pm


The following is sought: Two-tone Voice Pagers and Accessories (Solicitation 1819-09)

Requesting Department: Urbana Fire Department
Contact Person: Division Chief Derrick Odle
Address: 400 S. Vine St.
Telephone No.: (217) 722-0025
E-Mail Address:

Date of Request Posted on City’s website: 10/12/2018
Date Published in News-Gazette: 10/15/2018

The original Proposal plus _0_ copies MUST be submitted to the Requesting Department at or before the date and time specified below to receive full consideration:

Proposal Submission Date: 10/26/2018
Time: 5:00 P.M. Central Time

Allowable Means for Transmitting Proposals: Hardcopy; Email with signed attachment

Closed - Request for Quotes: Purchase of Annual Flowers for Spring Planting

October 15, 2018 - 3:00pm


The City of Urbana, Public Works Department, Arbor Division is seeking quotes for growing and supplying annual flowers for spring of 2019.

Flowers are specific to plant variety and pot size. Substitutions will be considered.

Price must include delivery to the Arbor shop at 901 N. Smith Road on May 14 or 15, 2019. Final vendor selection will be on best overall price with the fewest substitutions.

All quotes will be considered until 3:00 PM on October 15, 2018.

Closed - Request for Bid: Diesel Fuel Supplier (1819-07)

October 12, 2018 - 1:00pm


Sealed bids for a supplier to deliver USL Dyed #2 Diesel Fuel on a regular basis to 901 N. Smith Road will be received and at that time publicly opened and read at the office of Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:00 PM on October 12, 2018.

The City reserves the right to waive technicalities or to accept or reject any proposal or combination of proposals based upon the City’s determination of its best interest.

If you would like to receive e-mail notification when new procurements are posted by the City, please sign up for the mailing list here: