Bids and RFPs

NEW! As of May 2023, Urbana now has an eProcurement Portal with OpenGov:

The City of Urbana is transitioning to a new eProcurement system called OpenGov for publishing solicitations, and receiving vendor responses. Register your account early to begin receiving email notifications of bid/RFP postings.  Registration is 100% free for vendors!

1) Follow this link to begin the registration process: 

2) To access the Bid Documents and to subscribe to Urbana’s postings, visit this page:

3) You will need to sign in to OpenGov to access the bid materials.

 After you register, you can then subscribe to organizations from across the Country – not just Urbana!


The City of Urbana promotes Equal Opportunity in the procurement of services. Businesses owned by women, minorities, and individuals with disabilities are encouraged to submit bids and/or proposals. More information about the City’s Equal Opportunity program, may be found on this page:

The City of Urbana will require vendors doing business with the City to complete the Vendor Representations and Additional Duties Form, which may be found here:

All vendors doing business with the City are required to submit a completed W-9 once they are awarded a purchase or contract with the City. A W-9 document may be found here:

Prevailing Wage Act

The Prevailing Wage Act (820 ILCS 130/1 et seq.) requires contractors or subcontractors to pay prevailing wages to all laborers, workers, and mechanics who perform work on a public works project. Further information, including the current prevailing wage rates, is available on the Illinois Department of Labor’s website at the following link:


Procurements before May 2023 are posted below. Procurements appear in the order they were posted, with the most recent appearing first. Closed procurements will also appear on this page with their title updated to indicate their closed status.

Closed - Request for Quotes: Night Vision & Infrared Laser for Rifle (1819-08)

September 28, 2018 - 5:00pm


  • Night Vision-L3 EoTech AN/PVS 24 (M2124LR)
  • Infrared Laser-EoTech ATIPAL (AN/PEQ15)

Quotes are due to Lt. Jason Norton,, no later than Friday September 28, 2018 at 5pm (CST). If you have any questions, please contact Lt. Norton by email or phone.

Closed - Request for Quotes: Solar Powered LED Enhanced Signage (1819-06)

September 24, 2018 - 5:00pm


The City of Urbana (City) is seeking quotes to provide the City with equipment for solar powered LED enhanced signage. The City intends to install this equipment at two separate locations, with each installation requiring: a solar array, backup batteries, programmable timer, and a LED enhanced warning sign.

Equipment Requirements:

Signs shall meet the following requirements:

  • One (1) Pedestrian (W11-2) Warning Sign
  • One (1) Bicycle/Pedestrian (W11-15) Warning Sign
  • Size 36” x 36”
  • Fluorescent Yellow-Green Background
  • MUTCD compliant retroreflective prismatic sheeting
  • MUTCD compliant use of flashing Light Emitting Diodes (LEDs)


  • Two (2) programmable timers capable of initiating LED flashing for at least three (3) separate times of day (i.e. 7 am-9 am, 11 am-1 pm, 4 pm-6 pm)
  • Timer programming hardware and software

Solar Power

Closed - Request for Bid: 2018 Full Depth Concrete Patching - Part 2 (1819-05)

September 28, 2018 - 1:55pm


Sealed BIDS for the construction of the 2018 Full Depth Concrete Patching– Part 2 (City Section 18-00612-00-PV) including: 10” Class B Patching; 6” Class C Patching and other incidental work will be received by the City of Urbana at the office of the Director of Public Works, 706 South Glover, Urbana, Illinois 61802 until 1:55 p.m. prevailing time on Friday, September 28, 2018 and publicly opened and read aloud at 2:00 p.m. at said office.

The Bid Documents may be examined and copies obtained at the office of the Director of Public Works, 706 South Glover Avenue, Urbana, Illinois 61802.

All bidders are required to provide current financial and experience statements or other prequalification documents to show satisfactory evidence of the bidder’s competency to perform the proposed work at the time the Contract Documents and Specifications are requested or picked up. The bidder must submit evidence of current prequalification with the Illinois Department of Transportation.

Closed - Advertisement for Bids on Chiller Replacement and Furnace Replacement at the Urbana Free Library

September 18, 2018 - 3:00pm


The Urbana Free Library is seeking bids for the following:

Advertisement for Bids on Chiller and Furnace Replacement

Library Contact:

The Urbana Free Library
Celeste Choate
Ph: 217-531-7050

Closed - Request for Bid: 2018 Brick Sidewalk Repair Project (1819-04)

September 12, 2018 - 2:00pm


Sealed BIDS will be received until 2:00 P.M. prevailing time on September 12, 2018 and opened and read aloud publicly at 2:02 P.M. prevailing time on September 12, 2018 at the office of the City Engineer, 706 South Glover, Urbana, Illinois, 61802 for the 2018 BRICK SIDEWALK REPAIR PROJECT (City Section 17-00591-00-SW) furnishing of all materials, equipment and labor necessary to complete the removal and resetting of brick sidewalk pavers, palletizing of brick pavers, aggregate base course, grading and seeding, concrete sidewalk removal, traffic control and all other work related to the completion of the project as indicated by the plan and specifications and as directed by the ENGINEER or Designee. All of the sidewalks under this project belong to the City of Urbana.

Each BID must be accompanied by a BID BOND payable to the City of Urbana in the amount of five percent of the total amount of the BID. The Bid Bond of the three lowest bidders for the CONTRACT will be held until receipt of a signed CONTRACT and CONTRACT BOND. All other BID BONDS will be returned after comparison of the BIDS.